Radiological equipment, repair and calibration of

The Palm Beach County Board of County Commissioners Purchasing Department issued Request for Quotation #950641/CR on August 22, 2019, seeking qualified vendors to provide repair and calibration services for radiological monitoring equipment on a term contract basis. The procurement encompasses repair and calibration services for three types of radiological instruments: Ludlum handheld models 26 and 26-1, Ludlum portal models 52-1 and 52-1-1, and Thermo-Fisher RadEye handheld models G, GF, SX, and PRD, with six line items specified covering both minor and major repairs for each equipment type. Qualified vendors must demonstrate applicable licenses and certifications, provide a minimum of three references from similar services performed within the past three years, and possess expertise in repair and calibration of radiological monitoring equipment. All repairs must be performed to manufacturer specifications using only new Original Equipment Manufacturer parts, meet FEMA contamination monitoring standards, and include service documentation stickers affixed to repaired instruments. Vendors must include all costs for shipping, insurance, valuation in transit, parts, labor, and materials in their quoted pricing submitted on a fixed unit price basis with two decimal points maximum. The submission deadline is September 17, 2019, at 4:00 p.m. Palm Beach County local time, with responses acceptable via fax or email. The initial contract term is twelve months with options to renew for four additional twelve-month periods, subject to mutual written agreement and continued appropriation of funds.

Palm Beach County applies a five percent local preference to vendors maintaining a permanent place of business within the county. Additionally, the County offers small, minority, and women-owned business (S/M/WBE) set-aside considerations with award potential to certified S/M/WBE firms bidding within ten percent of the lowest responsive, responsible bid. The anticipated contract value is $50,000 during the initial twelve-month term, with pricing remaining firm for ninety days from the date of opening and throughout all initial and renewal periods. Successful vendors must maintain a current Palm Beach County Business Tax Receipt and any required certifications throughout the contract term and must obtain County acceptance of all services prior to payment. No incumbent vendors or existing contractors are identified in the solicitation documents, indicating this represents a new procurement requirement for the County.