Radio Frequency Identification Device (RFID) System

The City of Pasadena Public Library is seeking a qualified vendor to implement a comprehensive Radio Frequency Identification Device (RFID) System through a competitive bid process. The procurement involves furnishing and delivering 330,000 square/rectangular print collection RFID tags, 20,000 CD/DVD RFID tags, and four mobile workstation setups for item tagging. The solution must integrate with the library's existing Sirsi Symphony Workflows 4.0 integrated library system and conform to ISO28560-3 standards. Bidders are required to provide an all-inclusive 12-month extended warranty covering equipment, software, and components, along with remote maintenance, technical support, and staff training capabilities. The solicitation was released on April 6, 2023, with electronic proposal submissions due by April 20, 2023, at 3:00 pm through the City's eProcurement Portal. The initial contract term will be three years from execution, with potential for two optional one-year extensions subject to City Manager approval. Evaluation will likely focus on technical capabilities, integration potential, warranty provisions, and overall system compatibility with existing library infrastructure.

The procurement appears to have several set-aside and compliance requirements, including adherence to the Pasadena Living Wage Ordinance and equal employment opportunity provisions. While specific disadvantaged enterprise requirements are not explicitly detailed, the bid package includes multiple forms suggesting preferences for diverse workforce representation, such as Section 3 Federal Requirements that prioritize employment opportunities for low-income individuals. The project is funded directly by the City of Pasadena and requires vendors to have a Unique Entity Identifier (UEI) from SAM.gov, with failure to provide this potentially resulting in a non-responsive bid. Specific budget ranges are not explicitly stated, but the comprehensive nature of the RFID system implementation—including tags, workstations, software, and training—suggests a substantial contract value. The solicitation applies a 10.25% sales tax rate and requires vendors to demonstrate technical expertise in library technology integration, workforce diversity, and compliance with federal and local procurement regulations.