Radio Enhancer for Mary E Britton Middle School

Fayette County Public Schools is seeking proposals for a radio signal enhancer solution for Mary E. Britton Middle School located at 2185 Polo Club Blvd in Lexington, Kentucky. The procurement requires a comprehensive radio communication system that enables portable radio communications throughout the entire school building with the capability to connect to Lexington Police Department antennas. The project necessitates a solution that includes a battery backup to address current poor radio signal conditions. The Request for Proposals (RFP) 66-25 was released on September 19, 2025, with questions due by September 26, and proposals due by October 15, 2025, at 2:00 PM EST. The contract term will run from December 1, 2025, through November 30, 2026, with potential renewals for four additional one-year terms. Evaluation will be conducted using a points-based system, with 500 points allocated to the technical proposal and 500 points to the cost proposal. Key evaluation criteria include completeness of response, past experience, qualifications, ability to perform, business location, proposed solution, and references.

The procurement requires contractors to have offices within 120 miles of the school and mandates a mandatory site visit prior to the RFP deadline. Bidders must provide three references from educational institutions or similar public agencies and demonstrate a proven track record with similar projects completed in the past two years. Contractors must employ qualified project managers, engineers, and technicians trained by the manufacturer. While no specific set-aside designations for disadvantaged enterprises were mentioned in the documents, the RFP emphasizes local presence and proven experience. The project will require the contractor to use standard procedures and technology to ensure a fully functional radio enhancement system, including all necessary transportation and delivery services. Though a specific budget range was not explicitly stated, the comprehensive requirements and multi-year contract potential suggest a significant investment in communications infrastructure for the school. The evaluation process will carefully assess both technical capabilities and cost-effectiveness of proposed solutions.