Radio, 2-way, OEM supplies, parts & access by manufacturer

Palm Beach County Board of County Commissioners issued a Request for Quotation (RFQ) for two-way radio OEM supplies, parts, and accessories to be awarded on a term contract basis. The procurement encompasses two lots: Lot #1 serving the Electronic Services & Security Division and multiple county departments on a countywide basis, and Lot #2 designated exclusively for the Palm Tran Department. The solicitation seeks single fixed percentage discounts from current Manufacturer's Suggested Retail Price (MSRP) lists across numerous manufacturers and multiple product categories, including antennas, antenna systems, connectors, microwave antennas, radomes, RF supplies, coaxial cable, transmission line hardware, calibration and test supplies, and radios and accessories. Vendors must supply current catalogs and MSRP lists at no charge, maintain adequate stock levels, provide factory/manufacturer warranty on all items, and immediately notify the County if their relationship with any manufacturer is terminated. All unit prices must be within two decimal points, with vendors responsible for factoring all costs, including delivery, into their discount percentage as separate shipping charges are not permitted. The RFQ submission deadline was May 23, 2016, at 4:00 p.m. Palm Beach County time, with responses accepted via fax or email. The resulting contract will be issued for a term of sixty months or until the estimated expenditure amount is reached, whichever occurs first, with no renewal options, and the County will award items based on the responsive and responsible vendor offering the greatest discount from MSRP.

Local preference provisions apply to Lot #1 for vendors with a permanent place of business in Palm Beach County or the Glades, allowing for a 5% price reduction in evaluation; however, these preferences do not apply to Lot #2. Lot #2 is funded by a contract with the U.S. Department of Transportation Federal Transit Administration and is subject to extensive federal requirements including Buy America provisions, DBE participation standards, civil rights compliance, drug and alcohol testing certifications, and various other FTA-mandated conditions. The anticipated contract value is $85,000 over the sixty-month term, though the County reserves the right to increase or decrease this amount as needed and to rebid at any time after the anticipated value is reached. No incumbent vendors or current contractors were identified in the solicitation documents. The pricing structure requires a single fixed percentage discount that applies uniformly to all items within each manufacturer's price list category, with the percentage remaining fixed throughout the contract term even as MSRP lists change.