Radiation Dosimetry Services

The Virginia Department of Emergency Management is soliciting bids for radiation dosimetry services supporting the Commonwealth's statewide radiological emergency preparedness program, with bids due September 28, 2026. Online bids only will be accepted. The vendor must hold current NVLAP accreditation (ISO/IEC 17025:2017) and comply with ANSI/HPS N13.11-2009, 10 CFR 20, 29 CFR 1910.1020, and 29 CFR 1910.1096 — mandatory qualifications that filter the bidder pool to accredited dosimetry providers.

The scope encompasses supply, processing, evaluation, packaging, and shipment of optically stimulated luminescence (OSL) whole-body dosimeters for emergency workers on an annual rotating kit schedule established by VDEM. The vendor must maintain records for planned special and emergency exposures and supply necessary exposure reports in compliance with applicable regulatory requirements. Documentation of current NVLAP accreditation must accompany the proposal.

The contract period runs from October 1, 2026, through March 1, 2028, with order expiration on June 29, 2029. Payment is due within 30 days of invoice or delivery. Insurance requirements include workers' compensation, employer's liability of $100,000 per occurrence, and commercial general liability of $1,000,000 per occurrence / $2,000,000 aggregate. The Commonwealth will be added as an additional insured. eVA vendor registration is mandatory; transaction fees are capped at $500 for DSBSD-certified small businesses and $1,500 for other businesses. Vendors must comply with Virginia's Vendors Manual, applicable federal and state anti-discrimination laws, ethics requirements, immigration compliance, drug-free workplace standards, and debarment certification. Direct inquiries to Subject Matter Expert Brian Iverson at brian.iverson@vdem.virginia.gov.