Radiation Dosimetry Services
Closed State & local contract opportunity Posted
- Solicitation number
- QQ-128050
- State
- Virginia
- Responses due
Opportunity facts
- Jurisdiction
- Point of contact
-
- Felicia Shelton felicia.shelton@vdem.virginia.gov (804) 540-8849
Opportunity details come from mvendor.cgieva.com. Updated .
About this opportunity
The Virginia Department of Emergency Management is soliciting bids for radiation dosimetry services to support its statewide radiological emergency preparedness program, with online bids due September 18, 2026. Vendors must hold current NVLAP accreditation under ISO/IEC 17025:2017 and comply with ANSI/HPS N13.11-2009, 10 CFR 20, 29 CFR 1910.1020, and 29 CFR 1910.1096 — this accreditation is a mandatory qualifier and must be submitted with the bid.
The scope encompasses supply, processing, evaluation, packaging, and shipment of optically stimulated luminescence (OSL) whole-body dosimeters for emergency workers. The vendor must furnish 5,269 OSL Service Whole Body dosimeters for RFP users, 512 for HAZMAT users, handle unreturned/damaged dosimeter fees, and manage express shipping. Services are delivered on an annual rotating schedule across three groups on an 11-month cycle, distributed among 120 kits plus 745 spares across 52 user agencies throughout Virginia. The vendor must maintain 24-hour emergency processing capability, provide 30-year archival storage in fireproof, climate-controlled environments, offer online portal access for reports and ALARA records, allow facility tours, and deliver shipments at least five business days prior to wear dates. The vendor must identify a qualified ABHP-certified radiation/health physicist with the bid and submit current NVLAP certificates, sample reports, and product brochures.
The period of performance runs from October 1, 2026, through March 1, 2028, with order expiration June 29, 2029. The contract may renew for one successive one-year period under original terms. Price escalation adjustments are permitted only after the initial 365-day period, verified through the Producer Price Index with 30-day advance notice. Award will be made to the lowest responsive and responsible bidder. Invoicing is due within 60 days of receipt for OSL services and within 90 days for unreturned/damaged fees. Brian Iverson (brian.iverson@vdem.virginia.gov) is the subject matter expert. Note: eVA will be unavailable September 10 at 7 p.m. through September 14 at 7 a.m. for system upgrade.
Opportunity text
**ONLY ONLINE BIDS WILL BE ACCEPTED**The purpose of this quick quote is to solicit bids from qualified vendors to furnish the Virginia Department of Emergency Management (VDEM) with radiation dosimetry services for emergency workers. The vendor must be a NVLAP-accredited dosimetry provider to supply, process, evaluate, and reportoptically stimulated luminescence (OSL) whole-body dosimeters for emergency workers. Services support VDEM’s statewide radiological emergency preparedness program and annual rotating kit schedule in accordance with the following specifications and scope of work on an annual rotating schedule established by the agency and provided therein.VDEM intends to procure the services of an accredited dosimetry provider (e.g.vendor) that will supply, process, evaluate, package, and ship dosimeters, as well as maintain records for planned special (e.g., emergency) exposures and supply necessary reports of any such exposures in an efficient manner that meets all applicable regulatory requirements to ensure the health and safety of emergencyworkers serving the Commonwealth of Virginia.Accreditation & Compliancea. Must be NVLAP accredited (ISO/IEC 17025:2017)b. Must meet ANSI/HPS N13.11-2009c. Must comply with 10 CFR 20, 29 CFR 1910.1020, 29 CFR 1910.1096NOTE: This accreditation must be provided with the vendor’s quote/proposal.Period of Performance• Start: October 1, 2026• End: March 1, 2028• Order expiration: June 29, 2029Subject Matter Expert: Brian Iverson (brian.iverson@vdem.virginia.gov)(PLEASE CAREFULLY REVIEW THE ATTACHED QUICK QUOTE FULL SPECIFICATION AND SCOPE OF WORK ALONG WITH THE SPECIAL AND GENERAL TERMS AND CONDITIONS FOR THIS PROCUREMENT.) **ONLY ONLINE BIDS WILL BE ACCEPTED**NOTE: eVA is being UPGRADED - eVA will not be accessible beginning Thursday, September 10 at 7pm through Monday, September 14 at 7am during the system upgrade. Please plan to download and review all documents prior to the upgrade or you may download and review after the upgrade. All proposals and quotes are required to be posted in eVA by September 18, 2026 at 2PM.
Files
| File | Type | Posted |
|---|---|---|
| GENERAL TERMS AND CONDITIONS.pdf | ||
| Quick Quote Information.pdf | ||
| Radiation Dosimetry Services Special_Terms_and_Conditions.pdf |
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