Radcliff veterans center/cmbrvc/MDS/registered nurse

The Commonwealth of Kentucky, Department of Veterans Affairs, is issuing a Request for Proposal (RFP) for a personal service contract to provide Minimum Data Set (MDS) Coordinator services delivered by a licensed Registered Nurse at the Carl M. Brashear Radcliff Veterans Center (CMBRVC) in Hancock County. The procurement seeks qualified individuals or entities to furnish comprehensive MDS nursing services for the 120-bed facility, including regulatory compliance auditing, care planning, billing and reimbursement accuracy oversight, and clinical staff coordination. Mandatory qualifications include current RN licensure, current CPR certification, and documented prior MDS experience, with vendors required to provide two work references, drug test results, background checks with fingerprinting, annual tuberculosis testing documentation, and proof of vaccination compliance. The initial contract term runs from March 31, 2026, through June 30, 2026, with renewal options for up to two additional two-year periods subject to Cabinet and Legislative Research Commission approval. Written questions were due by 3:00 p.m. EST on February 23, 2026, with proposals due by 3:00 p.m. Eastern Time on March 11, 2026, submitted in hard copy format with three separate sealed packages containing technical proposals, cost proposals, and proprietary information. Evaluation will be conducted on a maximum of 1,100 points, with technical proposals weighted at 600 points based on professional education and qualifications (50 points), minimum five years of consulting and auditing services experience in regulatory compliance and MDS coding (300 points), Medicare/Medicaid long-term care provider experience (100 points), PointClickCare software experience (75 points), and mock survey conducting experience (75 points), while cost proposals are weighted at 400 points based on hourly rate and annual leave time requirements, with oral demonstrations potentially adding up to 100 additional points.

No specific set-aside designations or restrictions on organization types are identified in the solicitation documents. Vendors must maintain Commercial General Liability Insurance ($1,000,000 per occurrence, $2,000,000 aggregate), Professional Liability Insurance ($1,000,000 per claim), and Automobile Liability Insurance if applicable ($1,000,000 combined single limit), and all staff are subject to random drug testing and credentialing requirements with checks against OIG exclusions lists and debarment databases. The contract requires integration with the facility's existing PointClickCare software system for MDS coordination and regulatory compliance functions. No incumbent contractor is identified, as this is a re-solicitation of RFP 074 2600000246, which was closed without award due to procedural errors. The solicitation does not specify a budget amount; compensation is described as "a justifiable amount to provide this service" with payment made within thirty working days of invoice receipt following contract execution approval. Travel and lodging costs are the vendor's responsibility and will not be reimbursed by the facility.