QR 41074 "Second Call" - Purchase of Data Loggers, Equipment Enclosures, Radios, and Modems

The St. Johns River Water Management District is seeking quotes for a procurement of data loggers, equipment enclosures, radios, and modems to support its data collection and telemetry systems. This quote request (QR 41074) is specifically limited to authorized suppliers or sellers of Campbell Scientific, Inc. parts, with quotes due by 2:00 p.m. on April 21, 2025. The initial contract period will run from May 1, 2025, through December 31, 2025, with potential for four additional 12-month renewals extending through December 31, 2029. The procurement targets 20 different technical items, including specialized data collection equipment integrated into the Bureau of Water Resource Information's monitoring program, which currently deploys approximately 1,000 units in the field. Evaluation criteria will focus on the lowest total cost, with the District emphasizing competitive pricing for these scientific instruments. Vendors must be prepared to submit an updated unit price list annually, with renewals subject to District approval.

The procurement is exclusively restricted to authorized Campbell Scientific retailers, effectively limiting competition to pre-approved vendors with specific manufacturer relationships. The District has not indicated any set-aside designations for disadvantaged businesses or small enterprises. While no specific budget range is explicitly stated, the contract is structured as an as-needed purchase arrangement, meaning the District makes no guaranteed purchase commitments and will issue equipment through individual purchase orders. The tax-exempt District will rely on the existing infrastructure of Campbell Scientific's technology ecosystem, with vendors required to provide equipment compatible with the current monitoring systems deployed across approximately 1,000 field units. Vendors should be prepared for potential annual contract renewals contingent upon pricing negotiations and District satisfaction with performance. The procurement targets Polk County, Florida, and is designed to maintain and potentially expand the water management district's technical monitoring capabilities.