QQ Steelcase Library Furniture NRCC

The Virginia Community College Shared Services Center (VCCS) issued a Quick Quote (QQ) solicitation on behalf of New River Community College for the procurement of Steelcase library furniture, located in Pulaski County, Virginia. The specific procurement includes 6 Steelcase Short Cut Stools, 6 Steelcase Bases, 2 Steelcase Cafe Bases, 2 Steelcase Campfire Big Screens, and 2 Steelcase Campfire Skate tables. Bids were required to be submitted electronically through the eVA procurement system by January 4, 2024, at 2:00 PM local time, with a requested delivery and installation date of March 1, 2024. The QQ specified that no substitutions would be allowed and that the contract would include a standard manufacturer warranty. Evaluation criteria focused on selecting the lowest responsive and responsible bidder, with specific attention to the completeness and accuracy of the detailed quote submitted by potential vendors. Payment terms were established at 30 days after receipt of a valid invoice and verification of satisfactory goods received or work completion.

The procurement was exclusively set aside for DSBSD-certified micro businesses or small businesses, with additional priority given to women-owned and minority-owned businesses. Two vendors submitted proposals: Dixon Investments with a bid of $19,892.00 and Design Resource Services with a bid of $11,695.00. Ultimately, Design Resource Services was awarded the contract on January 8, 2024, for the total amount of $11,695.00. The contract terms prohibited subcontracting and required the submission of a Small Business Subcontracting Plan, with the Commonwealth reserving the right to cancel the contract with 60 days' written notice. The procurement covered approximately 4,200 commodity items and was limited to the jurisdictions of Pulaski County and Difficult Run CDP in Virginia. Pricing was required to be firm, and the Commonwealth maintained standard sales tax exemptions applicable to government procurement.