QQ 2027-10-ADM-Board Room Ceiling Tile

The County of Frederick, Virginia Finance Department is soliciting Quick Quote bids for removal and replacement of approximately 425 Armstrong Cirrus Classic Step 15/16" Tegular ceiling tiles (24" x 24", Item No. 591 or approved equivalent) in the Board Room and Executive Conference Room, with bids due October 28, 2026 at 2:00 p.m. The anticipated project cost is under $100,000, and the County does not require set-asides for small, women-owned, minority, or service-disabled veteran-owned businesses but encourages their participation.

Contractors must hold a Class A Contractor's License with appropriate commercial classifications such as Commercial Improvement Contracting (CIC) or Commercial Building Contractor (CBC); residential designations alone are insufficient. The scope includes removal and proper disposal of existing tiles, installation of new tiles, temporary removal and reinstallation of all ceiling-mounted equipment (lighting fixtures, projectors, speakers, and other devices), ceiling cleanup, and provision of two additional boxes of matching ceiling tiles at no additional cost upon completion. Work must be performed Monday through Friday from 6:00 a.m. to 5:00 p.m. only, with all removed tiles reinstalled and the Board Room fully cleaned and operational by 5:00 p.m. daily. The ceiling height is approximately ten feet. Contractors are responsible for verifying all measurements and may deliver and temporarily store materials onsite prior to installation.

Bids must be submitted as firm lump sums including freight, delivery, fuel, disposal, labor, equipment, and all incidental charges on an F.O.B. Destination basis. General liability insurance of $1,000,000 combined single limits with $2,000,000 aggregate, workers' compensation coverage per Virginia statutory requirements, and automobile liability insurance of $1,000,000 are required; the County of Frederick must be added as an additional insured. Payment terms are Net 45 days. A non-mandatory site visit is scheduled for 10:00 a.m. on October 14, 2026 at 107 North Kent Street, Winchester, Virginia. The County will award to the lowest responsive and responsible offeror. Addendum #1 (Q&A) was posted on October 21, 2026.