Q25001009 Maintenance of Bott Well Pump Station and Irrigation System

The State of Hawaii's Agribusiness Development Corporation (ADC) is seeking proposals for RFQ-24-200-203, a comprehensive maintenance contract for the Bott Well Pump Station and Irrigation System located in the Galbraith Agricultural Lands in Wahiawa, Oahu. The procurement involves maintaining critical water infrastructure, including a CAT C32 diesel pump engine, a deep well, 12-inch water main, and two reservoirs with capacities of 3 million and 10 million gallons. Bidders must possess valid State Contractor's licenses (C-13, C-15, C-37e) and have personnel qualified to work on the specific diesel pump engine. A voluntary pre-bid site visit is scheduled for November 21, 2024, at 10:00 a.m., with electronic bid submissions required through HIePRO by December 10, 2024, at 2:00 p.m. The contract scope includes regular maintenance services at specified intervals, ground maintenance, monthly groundwater reporting, and potential additional work up to $25,000. Contractors must provide daily inspections during pump station operation, weekly engine inspections, monthly valve and reservoir checks, and quarterly system-wide inspections with written reports, with emergency response required within one hour of notification.

The contract has an estimated value of $140,000 for the base year, with an option to extend for one additional year at the same cost. There are no specific set-aside designations mentioned for disadvantaged enterprises. The contract requires an on-island project manager available during working hours plus two hours after, and the successful bidder will be selected based on being the lowest responsive and responsible bidder, subject to fund availability. The work area is located in parcels owned by various entities, including the United States of America, Dole Food Co Inc, and the State of Hawaii, as shown in the provided location map. Contractors must comply with Clean Air Permit and Ground Water Use Permit requirements, including preparation of Annual Air Quality Emissions Reports and Monthly Ground Water Use Reports. Parts, fuel, and lubricants will be billed at cost with a maximum 15% markup, and the contract includes a $25,000 allowance for repairs and replacements not covered under warranty, with work to be paid on a cost-plus basis up to 15% for contractor overhead/profit and 10% for subcontractor work.