Rental of exhibition booth and on-site services

The State of Hawaii, Insurance Division, Captive Branch is seeking a vendor to provide a comprehensive exhibition booth rental and on-site services for the RIMS 2020 Annual Conference and Exhibition in Colorado. The contract, identified as Q20001321, requires a qualified vendor to manage a 20' x 20' island-style booth space at the Colorado Convention Center from May 4-6, 2020. Specific deliverables include providing and installing booth components such as carpet/flooring, hanging signs, backlit towers, reception tables, bar stools, meeting tables and chairs, lockable storage, floral decorations, and electrical outlets. The vendor must work closely with the state's exhibition booth coordinators to plan and coordinate booth decor and design. Installation of the booth must be completed by 4:30 PM on May 3, 2020, with dismantling to occur on May 6-7, 2020. The proposal due date is March 13, 2020, and vendors must be registered to do business in the State of Hawaii and provide a Certificate of Good Standing of Vendor Compliance.

The solicitation documents do not specify any explicit set-aside designations or restrictions for disadvantaged enterprises. No incumbent vendors are mentioned in the available documentation, and there are no details provided about specific budget ranges or award values for this contract opportunity. The procurement appears to be a standard service contract for exhibition booth services, with no indication of complex technological integration requirements. Vendors will need to demonstrate capability in exhibition booth design, installation, and management, with a focus on creating a professional and functional 20' x 20' booth space that meets the State of Hawaii Insurance Division's Captive Branch specifications. While financial details are not explicitly outlined, vendors should be prepared to provide a comprehensive proposal that addresses all technical and logistical requirements for the booth rental and on-site services.