Q14000189 Booth Service Request

The State of Hawaii, Insurance Division is seeking on-site booth services for the Risk & Insurance Management Society's (RIMS) 2014 Annual Conference and Exhibition, scheduled for April 27-30, 2014, at the Colorado Convention Center in Denver. The procurement opportunity, identified as Q14000189, requires a vendor to provide comprehensive booth management services for a 20' x 20' custom booth. Specific deliverables include supervising booth assembly and disassembly, designing and supplying tropical plants and flowers, performing daily booth maintenance, and managing shipping and material handling for booth structure and decor. Vendor qualifications mandate a minimum of 5 years of experience in event planning, design, and coordination for trade show events, with specific expertise in GEM aluminum hardware. The solicitation was posted on February 24, 2014, with proposals due by March 3, 2014. The contract will be executed within the Kaanapali CDP jurisdiction of Hawaii, focusing on creating a professional and visually appealing exhibit representation for the state's Insurance Division.

No specific set-aside designations or restrictions on vendor participation were explicitly outlined in the available documentation. The procurement appears to be open to qualified vendors with demonstrated experience in trade show exhibit management. While the document does not specify precise budget ranges or award values, it indicates that the vendor will be responsible for their own travel and accommodations related to the conference. No information was provided about incumbent vendors or existing technological infrastructure requirements. The contract represents a targeted, specialized service procurement for a specific four-day conference event, requiring a vendor with technical expertise in booth design, logistics, and event coordination. The opportunity seems designed to select a vendor capable of representing the State of Hawaii's Insurance Division professionally and effectively at a national risk management conference.