Q128412-BD, Municipal Scrap Metal Recycling and Container Services

County of York, Virginia's Central Purchasing Department is requesting quotes for municipal scrap metal recycling and container services, with quotes due September 30, 2026 at 2:00 PM. Award will be made to the responsive and responsible bidder based on the highest net amount due to the County—the pricing mechanism is inverted from typical procurement (the County receives payment rather than paying).

The scope requires the contractor to provide, deliver, maintain, and service two open-top, high-capacity 40-yard roll-off containers at 145 Goodwin Neck Road, Yorktown, Virginia 23692. The contractor must collect and haul loaded containers within 48 hours of on-demand service request to authorized recycling facilities using legally permitted trucks. Scrap metal will be valued using Fastmarkets' published Export Yard Buying Price for the Philadelphia market, with the prior month's final monthly average applied to loads processed during the following month. The contractor charges a fixed Container Swap-Out/Haul Fee per pull with no additional fuel, administrative, environmental, or other surcharges permitted unless access is blocked or prevented by County property or vehicles, in which case a Dry Run/Wasted Trip Fee may be charged. Within ten business days after each month's end, the contractor must submit an itemized monthly settlement and remit payment by check to the County.

The contractor must maintain comprehensive liability insurance: $1,000,000 Commercial General Liability per occurrence, $1,000,000 Business Automobile Liability, statutory Workers' Compensation, and $2,000,000 Umbrella/Excess Liability coverage.

The contract period is one year from award with four one-year renewal options and potential extension for up to six months under mutual agreement. Questions must be submitted in writing to Beth Dunlap, Chief of Procurement, at Beth.dunlap@yorkcounty.gov by 10:00 AM on September 28, 2026. Responses must be submitted via email to the same address.