PWC Hueston Woods Lodge AV Equipment

Closed State & local contract opportunity Posted

Solicitation number
SRC0000027071
State
Ohio
Responses due

Opportunity facts

Jurisdiction

Opportunity details come from ohiobuys.ohio.gov. Updated .

About this opportunity

Written by GovTribe AI ·

The Ohio Department of Natural Resources (DNR) is seeking to procure audio-visual equipment for the conference room spaces at Hueston Woods State Park Lodge in Butler County. The procurement involves a comprehensive set of AV components, including 24 WSC Acoustic Design speakers, an Allen & Heath 16x16 audio matrix processor, three Allen & Heath custom control touch panels, a LEA Professional power amplifier, a Ubiquiti Networks ethernet switch, an RF Venue antenna combiner, a Draper motorized projector screen, a Gator wall rack cabinet, cooling fans, rack shelves, and a Furman power conditioner. This is a materials-only bid, with installation to be procured separately in a future solicitation. The key deliverables include all necessary cabling, mounting hardware, and accessories for each specified component. Evaluation criteria will focus on selecting the lowest responsive and responsible bidder by line item. The proposal is due on January 14, 2025, with a required delivery date of no later than March 31, 2025. Bidders are strongly encouraged to conduct a site visit to Hueston Woods State Park Lodge prior to submitting their proposal to understand the facility's requirements. All hardware must come with a minimum 24-month manufacturer warranty providing no-cost repair or replacement.

There are no specific set-aside designations or restrictions on organizations that can respond to this procurement opportunity. The solicitation appears open to all qualified vendors capable of providing the specified AV equipment. While no incumbent vendors are mentioned, the project suggests integrating new equipment into existing conference room infrastructure at the lodge. The procurement requires vendors to be capable of providing high-quality professional audio-visual equipment with comprehensive warranty coverage. No specific budget range or total award value is explicitly stated in the documentation. Interested vendors must be prepared to provide detailed specifications for each component, demonstrate compatibility with existing systems, and ensure timely delivery to the Hueston Woods State Park Lodge located at 5201 Lodge Rd, College Corner, OH 45003. Vendors should be prepared to provide documentation of their technical capabilities, warranty terms, and potential lead times for any potentially backordered items.

Opportunity text

Project Background: DNR needs to purchase audio visual equipment for its conference room spaces. Please see the attached list and spec sheet for each individual piece. Specifications/Scope of Work: Hardware Requirements For each item: All necessary cabling, cable ties, wiring harnesses, clips, fasteners, screws, or assorted assembly materials needed for final connections of all components specified above. This is materials only bid - Installation will be bid separately as will additional materials sourced by the property directly to integrate with these system components. All hardware to come with 24 month or longer Manufacturer Warranty with no-cost repair or replacement on individual hardware and/or components.

  1. 12 Pair or 24 each WSC Acoustic Design AD-C4T-ZB-WH Speakers

Two-way speakers per the attached SPECS providing Conical coverage and including all C-Rings, Tile-Rails, Rail Screws, Euroblock Connectors, snap-fit white magnetic grilles, and any necessary cut-out templates or additional hardware for installation and securing in existing acoustical lay-in ceiling currently in place. This will provide a 8 speakers to each of the 3 rooms that in total comprise the banquet space at Hueston Woods Lodge See attached Spec Sheet and User Manual

  1. 1 each Allen & Heath AH-AHM-16 Processing Matrix

16*16 AHM-16 Audio Matrix Processor with 8*8 I/O, 10-Pin Phoenix Connector, 16*3-Pin Phoenix Connector and any additional hardware for installation (Rack Mounted) See attached Spec Sheet and User Manual

  1. 3 each Allen & Heath AH-CC-10 Custom Control Touch Panel (1 for each meeting room)

10" Touch Panel for Custom Control App 12 volt Power supply See attached Spec Sheet and User Manual

  1. 1 each LEA Professional 350W 4-ch Power Amp

4-Channel Power Amp with built in WiFi access point, Universal switch mode power supply, analog fully routable inputs, External I/O port for remote on/off and fault monitoring. See attached Spec Sheet and User Manual

  1. 1 each Ubiquiti Networks Unifi US-8-60W Ethernet Switch

8 Gigabit Rj45 ports with switching capacity of 16 Gbps. Switch with POE delivering 15.4 w of power per mort, wall mount or desktop unit. Unfit bundled with Ubiquities UniFi controller software for centralized management of device via web browser or mobile app. Includes DC power Supply See attached Spec Sheet

  1. 1 each RF Venue Combine 8 8-Channel Antenna Combiner with CP beam Antenna Package

8 Channel Transmitter Combiner Package with CP Beam Antenna and 25' RG8x coaxial cable for antenna to reduce or eliminate any intermodulation issues. See attached Spec Sheet

  1. 1 each Draper 1163700U Targa 137-inch 16:10 Motorized Roll Down Projector Screen

Features maximum image width of up to 12 Feet. Universal mounting brackets for wall or ceiling mounting, concealed motor, Matte White. See attached Spec Sheet

  1. 1 each Gator GRW2012508 -12U hinged Wall rack w/ steel cabinet door

Features 18-gauge removable side panels with spring latch for quick access, 11-guage drilled and tapped front and rear rack rails, solid steel door and various knockouts for cabling. See attached Spec sheet

  1. 1 each AC infinity Cloudplate T7-N rackmount cooling fan system (2 RU, Intake Design) or equivalent

Fan for Gator GRW2012508- 12U rack. To provide equipment cooling via fan in wall rack. See attached Spec sheet

  1. 2 each Auray RS-V-1U One-space vented rack shelf or equivalent

Vented shelves for Gator GRW2012508 -12 U rack one needed for Ubiquiti Ethernet switch and one needed for surge protector/future and/or additional use See attached Spec sheet

  1. 1 each Furman M-8*2 8 Outlet Power Conditioner or equivalent

Power conditioner providing 8 rear and 1 front outlet, 15 Amp Output Rack mountable to tit GRW2012508 - 12U rack. See attached Spec sheet Delivery: Hueston Woods State Park Lodge, 5201 Lodge Rd, College Corner, OH 45003 Timeline: Delivery ASAP. No later than March 31, 2025. If some items are backordered, please indicate possible delivery time with the bid documents. Site Visit & Point of Contact: Prior to submitting a bid response, offerors are encouraged to visit the park to see the proposed locations. Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract. Evaluation: The contract will be awarded to the lowest responsive and responsible bidder as determined by the State. Contract Award: The contract will be awarded to the lowest responsive and responsible bidder by line item.

Files

File Type Posted
Huest_Woods_AV_equipment.docx DOCX document

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