Purified Lab Grade Water Systems, Supplies and Maintenance (UW-MAD)[20-5560]

The University of Wisconsin-Madison Purchasing Services is seeking bids for purified lab grade water systems, supplies, and maintenance services through a Request for Bid (RFB) issued on October 9, 2019, with a response deadline of October 23, 2019, at 2:00 p.m. Central Daylight Time. The procurement is organized into three distinct lots: Reverse Osmosis Systems, Deionization Systems, and Distillation Systems, including associated accessories, supplies, and maintenance services. Bidders must submit one hard copy and one electronic copy of their proposal to the Purchasing Services office in Madison, Wisconsin. The contract will run for three years, from November 1, 2019, through October 31, 2022, with potential automatic renewal for two additional one-year terms. Evaluation criteria include the highest percentage discount from current manufacturer's price lists, with the University reserving the right to require product demonstrations, on-site vendor visits, and trial periods of up to six months before final contract awards. Key bidder qualifications include demonstrating five years of business experience in purified lab grade water systems, maintaining manufacturer-trained service personnel with at least three years of experience, providing replacement parts within three days, and maintaining service response times of 72 hours for initial calls with one-week completion requirements.

The contract is open to all University of Wisconsin System campuses, State of Wisconsin agencies, and Wisconsin municipalities, with a focus on supplier diversity that encourages participation from minority-owned, woman-owned, and disabled veteran-owned business enterprises. Bidders must provide certificates of insurance naming the Board of Regents as an additional insured and comply with nondiscrimination and debarment certifications. While no specific item quantities are guaranteed, estimated quantities will be provided for bidding purposes. Pricing must be submitted as firm percentage discounts that remain fixed throughout the contract term, with goods and services priced on an F.O.B. Destination basis including all delivery, freight, insurance, and installation charges. The University retains discretion to negotiate additional discounts and may make interim awards contingent upon satisfactory performance during trial periods. Invoices will be processed on a Net 30 days payment terms upon acceptance of goods and services. Although no specific budget range was explicitly stated, the comprehensive nature of the procurement suggests a potentially significant contract value covering lab-grade water systems and related services across multiple University of Wisconsin locations.