Purchase of Xtool Engraver *216536

The City of Dallas, through its Office of Procurement Services, is soliciting competitive bids for the purchase of an Xtool Engraver (Requisition #216536) for delivery to the Police/Mounted Unit-Stable located at 1331 S. Washington (Fair Park) in Dallas, Texas 75210. This informal solicitation requires vendors to submit quotes online through the City of Dallas Bonfire Hub portal by the March 25, 2026 due date, with the solicitation posted on March 17, 2026. All products must be new, unopened, and in original packaging with no alternatives or substitutes accepted; bidders are required to include freight costs in their pricing as all items are considered Free on Board (FOB) delivery site. Vendors must provide one-year warranty coverage from the official acceptance date, warranting that goods are newly manufactured and free from defects in materials and workmanship. All quoted prices must remain firm for thirty days after submission unless extended by written agreement. The City of Dallas, being exempt from federal excise taxes and state and local sales and use taxes, requires vendors to exclude these taxes from their quotes. Award will be made to the lowest responsive and responsible vendor, with the City reserving the right to reject any or all quotes.

No specific set-aside designations for disadvantaged enterprises or restrictions on organization types are noted in this solicitation. Vendors must comply with the City of Dallas Conflict of Interest Policy and complete and submit the Conflict of Interest Questionnaire (Form CIQ) disclosing any affiliations or business and financial relationships with City of Dallas officers, with non-compliance potentially resulting in deemed ineligibility for contract award. Vendors with unpaid liabilities to Dallas—including property taxes, hotel/motel occupancy taxes, licenses, permits, or utilities—may be deemed non-responsible and have their bids rejected. Current insurance certificates demonstrating general liability and workers' compensation coverage must be provided prior to purchase order release. No specific award value or budget range is disclosed in the solicitation documents. Payment is contingent upon meeting all inspection and delivery requirements, with invoices submitted to the appropriate billing address after delivery.