Purchase of Trench Roller (Compactor) City of Newburgh, New York

The City of Newburgh, located in Orange County, New York, is seeking sealed bids for the procurement of a Trench Roller (Compactor) through Invitation for Bids (IFB) #13.25. The specific equipment being sought is a Wacker Neuson RTD-SC4 Standard Trench Roller, with alternative "or equal" submissions permitted provided they meet or exceed the technical requirements. Bidders must be established businesses registered in New York with proven experience supplying similar municipal equipment, having completed at least one municipal contract for comparable equipment within the past two years. The solicitation was released on September 19, 2025, with vendor questions due by September 26, 2025 at 4:00 p.m. Sealed bids will be accepted until October 10, 2025 at 11:00 a.m., with a public bid opening scheduled for the same date and time at City Hall's 3rd Floor Council Chamber. The delivery location for the equipment is specified as 493 Little Britain Road, Newburgh, NY.

The procurement process emphasizes justice, equity, diversity, and inclusion, with explicit encouragement for minority and women-owned businesses, small and disadvantaged businesses to submit proposals. Bidders will be required to provide comprehensive insurance coverage with specific liability limits, and the City of Newburgh will be tax exempt, issuing a Purchase Order to the selected vendor. While no specific award value is detailed in the documentation, the solicitation suggests the procurement is for a single trench roller with potential variation based on whether the final selection is the specified Wacker Neuson model or an approved alternative. The City prioritizes vendors that can demonstrate a track record of municipal equipment sales and the ability to meet technical specifications. Successful bidders must be prepared to provide documentation of their business credentials, municipal sales history, and compliance with the City's procurement guidelines, with potential preference given to local or diverse business enterprises.