Purchase of - STRUCTURES, SHADE, FABRIC COVERED - *216131

The City of Dallas is soliciting bids for the purchase of structures and shade fabric-covered items (Solicitation #216131) for delivery to 5620 Parkdale Drive, Dallas, Texas 75227. All products must be new, unopened, and in original packaging, with no alternatives or substitutes accepted. Bidders must submit quotes online via https://dallascityhall.bonfirehub.com/login by the March 17, 2026 deadline. All items are priced on an FOB delivery site basis, requiring vendors to include freight costs in their pricing. The City will award the contract to the lowest responsive and responsible vendor, and reserves the right to reject any or all quotes and waive minor irregularities. Quote prices must remain firm for thirty days after receipt unless extended by written agreement. Vendors must provide current insurance certificates demonstrating general liability and workers compensation coverage prior to purchase order release, and all products are subject to a one-year unconditional warranty from the date of official acceptance, during which vendors must replace any failed, nonconforming, or defective goods at no cost to the City.

No set-aside designations or restrictions on bidder types are explicitly stated in the solicitation materials. However, all vendors must comply with the City of Dallas Conflict of Interest Policy, which requires completion and submission of a Conflict of Interest Questionnaire (Form CIQ) with the City's records administrator no later than the 7th business day after the vendor becomes aware of facts requiring disclosure. Vendors must disclose any relationships with local government officers or their family members, including taxable income relationships and gifts provided. The City of Dallas is exempt from federal excise taxes and state and local sales and use taxes, so vendors should not include these taxes in their quotes. Vendors are responsible for all delivery charges and the return of rejected goods, with the City not paying restocking charges. No incumbent vendors, existing infrastructure requirements, or specific budget ranges are identified in the available solicitation materials.