Purchase of Steel Trench Shields and Accessories

Sarasota County is conducting a Quick Quote (QQ) solicitation for the Purchase of Steel Trench Shields and Accessories (Solicitation Number 2024-QQ-285), specifically seeking two steel trench shield boxes and associated accessories for the Public Utilities Department. The procurement requires four double wall trench shield panels with precise specifications: 48" height, 16' length, 4.0" width, weighing between 3,600 and 4,200 pounds, and rated for a maximum bury depth of 17-21 feet while meeting OSHA requirements. Additional required equipment includes eight 8" x 6' spreader bar assemblies, eight 8" x 8' spreader bar assemblies, and 24 10" steel spreader bar pins. Vendors must submit electronic responses through https://secure.procurenow.com/portal/scgov by August 19, 2024, at 2:30 pm, with a deadline for questions on August 16, 2024, at 10:30 am. The evaluation criteria prioritize the responsive and responsible bidder offering the lowest total bid price, with a total purchase threshold of $50,000. Delivery must occur within 60 days of receiving the purchase order, with equipment to be delivered to 4860 17th Street, Sarasota, FL 34235 during specific hours (7:00 a.m. - 3:30 p.m. eastern time, Monday through Friday, excluding holidays).

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must comply with various state regulations, including employment eligibility verification and public records requirements. The county reserves the right to purchase additional quantities at the quoted unit prices within 30 days of award, and potentially up to one year if the vendor agrees to honor initial pricing. The equipment must be new, in current production, and meet specific material requirements including high-strength steel with a minimum 4-inch wall thickness, using ASTM A36 or A572 Grade 50 steel, and featuring corrosion-resistant coating. Trench shields must include safety features such as rolled edges, secure locking mechanisms, inspection ports, and four certified lifting eyes. The successful bidder will be required to provide a warranty for one year from the county's acceptance date or the standard manufacturer's warranty, whichever is greater. While no incumbent vendors are mentioned, the procurement suggests a maximum budget around $50,000 for the initial purchase of trench shield equipment and accessories.