Purchase of Process Alarm Panel - 217146

The City of Dallas, through its Water Utilities department, is soliciting competitive bids for the purchase of a Process Alarm Panel under procurement opportunity 217146. This informal solicitation (IFS) is being conducted by Dallas County, Texas, with the delivery location designated as Dallas Water Utilities – Elm Fork WTP located at 1440 Whitlock Lane, Carrollton, Texas 75006-3210. The solicitation requires vendors to submit bids online through the designated Bonfire Hub platform (https://dallascityhall.bonfirehub.com/login) by the May 6, 2026 deadline, with the posting date of April 30, 2026 providing a one-week bidding window. All products being bid must be new, unopened, and in original packaging; no alternatives or substitutes will be accepted, and products failing to meet minimum specifications will be rejected and returned to the bidder at their expense. The award will be made to the lowest responsive and responsible vendor meeting all specified requirements, with all items considered FOB (Free on Board) delivery site, requiring vendors to include freight costs in their pricing. Vendors must comply with all delivery requirements, quality specifications, and warranty obligations outlined in the solicitation documents, with payment contingent upon meeting all inspection, delivery, and acceptance conditions.

Prospective bidders must comply with the City of Dallas Conflict of Interest Policy, which requires completion and submission of a Conflict of Interest Questionnaire (Form CIQ) no later than the 7th business day after becoming aware of facts requiring disclosure, in accordance with Chapter 176 of the Texas Local Government Code. All vendors seeking to do business with the City of Dallas must maintain current insurance certificates if work is performed on City property, demonstrate financial stability, and have no outstanding unpaid liabilities with the City including property taxes, licenses, permits, or utilities. The City of Dallas is exempt from federal excise taxes and state and local sales and use taxes; therefore, vendors should not include these charges in their quotations. Vendors with City contracts exceeding specified thresholds must comply with non-discrimination requirements under Chapter 15B of the Dallas City Code. The solicitation documents do not specify an incumbent vendor, set-aside designations for disadvantaged enterprises, or a listed budget range for this procurement opportunity, with award value to be determined based on competitive bidding for the specific equipment specifications outlined in the detailed IFS documentation.