Purchase of - LIBRARY SUPPLIES, MISCELLANEOUS *217672

The City of Dallas is soliciting bids for the purchase of miscellaneous library supplies through an informal solicitation (Solicitation #217672) posted on May 7, 2026, with proposals due by May 13, 2026. All items must be delivered to the Public Library Supply Room located at 1515 Young Street, Dallas, Texas 75201 on an FOB delivery basis, requiring bidders to include all transportation and freight costs in their pricing. All products procured must be new, unopened, and in original packaging; no alternatives or substitutes will be accepted, and items failing to meet these specifications will be rejected and returned to the bidder at the bidder's expense. Bidders must submit quotes online through the Dallas City Hall Bonfire Hub portal at https://dallascityhall.bonfirehub.com/login and ensure all pricing is itemized as requested and remains firm for thirty days following quote submission unless extended by written agreement. Award will be made to the lowest responsive and responsible vendor, and the City reserves the right to reject any or all quotes and waive minor irregularities in its discretion. All products must be guaranteed as newly manufactured and free from defects, with a one-year warranty period commencing from the official acceptance date.

The solicitation does not reference specific set-aside designations for disadvantaged enterprises, women-owned businesses, or other protected classes in the available documentation. All vendors are required to complete and submit a Conflict of Interest Questionnaire (Form CIQ) in compliance with Texas Local Government Code Chapter 176, disclosing any affiliations or financial relationships with City of Dallas officers, with completed forms due no later than the 7th business day after becoming aware of facts requiring disclosure. Vendors may be disqualified for reasons including collusion, a history of fraudulent claims, default on existing contracts, financial instability, or outstanding unpaid liabilities with the City. The solicitation documentation does not identify any incumbent vendors, current contractors, or specific technology integration requirements. No budget range or estimated award value is specified in the available procurement documents, though the City is exempt from federal excise taxes and state and local sales and use taxes, which should not be included in vendor quotes.