Purchase of Intercom Equipment (Product Only)

The Fontana Unified School District (FUSD), a public K-12 school district serving approximately 32,000 students across 45 school sites in San Bernardino County, California, is soliciting sealed bids for the purchase of intercom equipment (product only) under Bid No. 25/26-0044. The procurement encompasses three line items: 181 units of Valcom Speaker with LED Clock (Model VIP-432A-DF-IC), 175 units of Valcom IP Gateway Audio Port (Model VIP-432A-DF-IC), and 222 units of Valcom IP Metal Wall Speaker (Model VIP-430A-IC), or equal products, with pricing quoted net and inclusive of all shipping, delivery, warranties, and trade discounts. Bidders must be authorized resellers of the manufacturer, possess an online ordering system, and submit a signed Non-Collusion Declaration and Authorized Reseller Certification along with responses to a vendor questionnaire addressing delivery capabilities, fill rates, emergency order procedures, and reporting systems. Delivery must occur Monday through Friday (excluding holidays) between 7:00 a.m. and 2:30 p.m. to the FUSD Warehouse at 8426 Mango Avenue, Fontana, CA 92335, with F.O.B. destination pricing required and unit prices held firm through June 30, 2027. Critical deadlines include a Request for Information/Question & Answer deadline of May 6, 2026, at 12:00 p.m., a substitution request deadline of May 5, 2026, at 2:00 p.m., and a bid submission deadline of 2:00 p.m. on Tuesday, May 12, 2026, through the Procurement Portal at https://procurement.opengov.com/portal/fusd. The District reserves the right to award by individual line item, group of items, or all items, and may reject any or all bids at its discretion.

This bid solicitation contains no identified set-aside designations for disadvantaged enterprises or restrictions limiting respondent eligibility based on organization type, and no incumbent vendors or current contractors are specified in the available documentation. The procurement permits piggyback purchasing by other California public agencies at identical terms and pricing, expanding the potential scope of the contract. Invoices must be paid within thirty (30) business days of delivery, and the District reserves the right to adjust prices in accordance with market conditions or to approve increases only when substantiated by manufacturer documentation; fuel surcharges are prohibited during the contract term. The specific award value or budget range for this procurement is not disclosed in the bid documents. The contract will extend through June 30, 2027, with award to be made at the District's discretion following bid evaluation, though no specific award date is provided.