Purchase of ILC (Intelligent Lighting Controls) Lighting Controller Components

Solano County is seeking competitive bids for the procurement of Intelligent Lighting Controls (ILC) Lighting Controller Components through Invitation for Bid (IFB) #285-0521-26. The solicitation specifically requires the purchase of new, unused ILC components, including a LightLeeder Network Controller, LightMaster to LightLeeder Retrofit Kits, I/O Boards, LightSync G3 Switches, a LightLeeder Advanced BACnet-IP, Power Supply Repeaters, and Latching Relays. No substitutions or alternative products will be accepted to ensure compatibility with existing lighting control infrastructure. The bid responses are due on June 25, 2025, at 5:00 pm, with an anticipated contract term from approximately July 1, 2025, to June 30, 2026, and potential for two additional one-year renewals. Bidders must register on the county's eProcurement Portal and submit required certifications, including non-collusion declarations, drug-free workplace certifications, and debarment certifications. The county reserves the right to award the contract in whole or part, potentially to multiple vendors.

The procurement includes local vendor preference provisions, allowing Solano County businesses within 5% of the lowest bid to match the price. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the bid documents emphasize non-discrimination requirements and standard vendor responsibilities. Vendors must maintain workers' compensation and commercial general liability insurance, comply with all applicable laws and regulations, and provide the most favorable commercial warranties. The procurement supports the ongoing upgrade and maintenance of lighting control systems across county facilities, with installation to be performed separately by County staff. Although a specific budget range is not provided, the comprehensive list of required components and potential multi-year contract suggests a significant procurement value. The county will require a Factory Submittal Package and a 5-day Factory Start-up as part of the contract deliverables, indicating a thorough procurement process with detailed technical requirements.