Purchase of Ice Machine - 216217

The City of Dallas, through the Dallas County and Dallas City jurisdictions in Texas, is soliciting competitive bids for the purchase of a new ice machine under solicitation number 216217. Bids must be submitted online via the Bonfire Hub platform (https://dallascityhall.bonfirehub.com/login) by the March 18, 2026 deadline, with posting occurring on March 12, 2026. The ice machine must be new, unopened, and in original packaging, with no alternatives or substitutes accepted, and must be delivered to the Aviation/Field Maintenance facility located at 3387 Hawes Street, Dallas, Texas 75235 on an FOB delivery site basis, requiring vendors to include all freight and transportation costs in their pricing. All products must meet minimum specifications as defined in the solicitation documents, and award will be made to the lowest responsive and responsible vendor. Pricing for all quotes is considered firm for thirty days following submission unless extended by written agreement, and the City of Dallas is exempt from all federal excise taxes and state and local sales and use taxes, which should not be included in vendor quotes. The City reserves the right to reject any or all quotes and waive minor irregularities as deemed in its best interest.

The solicitation documents do not specify any set-asides for disadvantaged enterprises, women-owned businesses, or other restricted categories of organizations, indicating that all qualified vendors are eligible to respond. Vendors must comply with the City's Conflict of Interest Policy as mandated by Chapter 176 of the Texas Local Government Code, requiring completion and submission of a Conflict of Interest Questionnaire (Form CIQ) disclosing any financial or business relationships with City officers or their family members. No incumbent vendors or existing contractors are identified in the solicitation materials, and no technology integration requirements are specified for this procurement. The solicitation documents do not disclose an estimated budget value or award amount for the ice machine purchase, leaving the final contract value dependent on the specifications detailed in the complete solicitation documents and the competitiveness of submitted bids.