Purchase of Hard Drives - *218128

The City of Dallas is requesting quotes for hard drives with delivery to 1400 Botham Jean Boulevard, Dallas, Texas, due May 27, 2026. All bids must be submitted online via the City's Bonfire portal.

All products must be new, unopened, and in original packaging; no alternatives or substitutes are accepted. Pricing is FOB delivery site, and vendors must include freight costs in their bids. The City reserves the right to award to the lowest responsive and responsible vendor and may reject any or all quotes.

Prices must remain firm for thirty days after submission unless extended by written agreement. All goods must be newly manufactured and free from defects, with vendors required to replace failed or defective items at no cost to the City within one year of official acceptance. Vendors are responsible for all delivery charges and return costs for rejected goods. The City is tax-exempt; quotes must exclude federal excise taxes and state and local sales and use taxes.

Vendors must complete a Conflict of Interest Questionnaire (Form CIQ) under Texas Local Government Code Chapter 176 and file it with the City's records administrator no later than the seventh business day after becoming aware of facts requiring disclosure. The questionnaire requires disclosure of any direct or indirect financial relationships, employment arrangements, family connections with City officers, or business relationships with corporations where an officer holds one percent or more ownership or serves in a leadership capacity.

The City may disqualify vendors for collusion, fraudulent claims, financial instability, outstanding liabilities with the City, or other factors deemed appropriate. Non-discrimination provisions apply to procurement contracts exceeding $50,000.