Purchase of Gear Motor - *214184

The City of Dallas is seeking to procure a gear motor through an informal solicitation process, designated by solicitation number *214184. The procurement is specifically for the purchase of a new, unopened gear motor to be delivered to Yard #9 located at 10011 Log Cabin Road in Dallas, Texas 75253. Bidders are required to submit proposals online via the Bonfire Hub platform (https://dallascityhall.bonfirehub.com/login) by December 16, 2025. All submitted products must meet minimum specifications, be in original packaging, and no alternatives or substitutes will be accepted. Vendors must include freight costs in their pricing, with all items considered FOB delivery site, and pricing will be considered firm for thirty days after quote receipt. The City reserves the right to reject any or all quotes and will award the contract to the lowest responsive and responsible vendor.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. However, vendors must comply with the City of Dallas Office of Procurement Services' Conflict of Interest Policy, which requires completion of a Conflict of Interest Questionnaire (Form CIQ) in accordance with Chapter 176 of the Texas Local Government Code. Vendors must disclose any potential conflicts, including relationships with local government officers or their family members. While no specific budget range is provided for this gear motor procurement, vendors must demonstrate current insurance coverage, including general liability and workers' compensation, and must not have outstanding unpaid liabilities with the City of Dallas. The City is exempt from federal excise taxes and state and local sales taxes, which should not be included in vendor pricing.