Purchase of Gate Valve - 214718

Dallas County, specifically the City of Dallas Water/East Side Treatment Plant, is seeking to procure a gate valve through an informal solicitation (Solicitation 214718) with proposals due on January 16, 2026. The procurement requires vendors to submit bids online via the Bonfire Hub portal (https://dallascityhall.bonfirehub.com/login) for a new, unopened gate valve to be delivered to 405 Long Creek Road, Sunnyvale, TX 75182. All products must meet minimum specifications, be in original packaging, and be priced FOB delivery site, which includes adding freight costs to the item price. Vendors are explicitly prohibited from offering alternatives or substitutes, and all submitted products will be thoroughly inspected upon delivery. The City reserves the right to reject any bids that do not meet the exact specifications, with rejected merchandise returned to the bidder at their expense. Proposal pricing must remain firm for thirty days after submission, unless extended by written agreement.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. However, vendors must comply with a comprehensive Conflict of Interest Policy mandated by Chapter 176 of the Texas Local Government Code, which requires detailed disclosure of business relationships with City officials. Vendors must complete and submit a Conflict of Interest Questionnaire (Form CIQ) prior to contract consideration, documenting any potential conflicts such as taxable income from local government officers or business relationships with city personnel. While specific budget ranges are not detailed, vendors must maintain current general liability and workers' compensation insurance certificates. The contract includes a mandatory one-year unconditional warranty on the gate valve, requiring the product to be newly manufactured and free from defects. Vendors with outstanding unpaid liabilities to the City, including property taxes or utilities, may be disqualified from consideration.