Purchase of Filter Media for Sand Replacement - *214159

The City of Dallas is seeking vendors to provide filter media for sand replacement through an informal solicitation (Bid #214159) scheduled for procurement by December 3, 2025. The procurement involves purchasing new, unopened filter media that must meet specified minimum requirements, with no alternatives or substitutes permitted. Delivery is required to 5620 Parkdale Drive in Dallas, Texas, with all items considered FOB (Free On Board) delivery site, meaning vendors must include freight costs in their pricing. Bidders are required to submit proposals through the online bidding portal at https://dallascityhall.bonfirehub.com/login, with strict requirements that all products be new, in original packaging, and meeting all solicitation specifications. The procurement process will award the contract to the lowest responsive and responsible vendor, with the City reserving the right to reject any or all quotes and potentially award by line item or lot.

The solicitation documents indicate that vendors must complete a Conflict of Interest Questionnaire (Form CIQ) as a prerequisite for contract consideration, disclosing any potential financial relationships or conflicts with City of Dallas officers. While no specific set-aside designations or disadvantaged enterprise requirements are explicitly mentioned, vendors must have no outstanding unpaid liabilities with the City of Dallas and must provide current insurance certificates if work is performed on City property. The City is exempt from federal excise taxes and state and local sales taxes, which should not be included in vendor pricing. Although a specific contract value is not specified, the procurement appears to be for a specific quantity of filter media for sand replacement. Vendors must carefully review all requirements, including the Conflict of Interest Policy implemented under Chapter 176 of the Texas Local Government Code, to ensure compliance and maintain eligibility for contract award.