Purchase of Calibration Gas and Supplies - *214630

The City of Dallas is conducting an informal solicitation (IFS) to procure calibration gas and supplies, with delivery required to three locations: 2900 Municipal Street in Dallas, 405 Longcreek Road in Sunnyvale, and 10011 Log Cabin Road in Dallas. All products must be new, unopened, and in original packaging, with no alternatives or substitutes accepted. Bidders must submit quotes online through the Bonfire Hub portal at https://dallascityhall.bonfirehub.com/login, with all items priced as FOB delivery site, requiring vendors to include freight costs in their pricing. The solicitation was posted on January 20, 2026, with a quote due date of January 26, 2026. Award will be made to the lowest responsive and responsible vendor, and prices are considered firm for thirty days following submission. All goods carry a one-year warranty from the date of official acceptance, during which the City will receive replacement of any failed, nonconforming, or defective items at no cost.

The City of Dallas is exempt from federal excise taxes and state and local sales and use taxes, so vendors should not include these charges in their quotes. Vendors must provide current insurance certificates demonstrating general liability and workers' compensation coverage prior to purchase order release if work is performed on City property. All vendors are required to complete and submit a Conflict of Interest Questionnaire (Form CIQ) to comply with Chapter 176 of the Texas Local Government Code, which mandates disclosure of financial relationships and affiliations between vendors and City officers. The City reserves the right to reject any or all quotes, waive minor irregularities, award by line item or lot, and remove vendors from the commodity index for failure to deliver within promised timeframes or delivery of substandard merchandise. Vendors with outstanding unpaid liabilities to the City, including property taxes or utilities, may be deemed non-responsible and their bids rejected. No specific award value or budget range is provided in the solicitation materials.