Purchase of Beekeeping Service - 217088

The City of Dallas Department of Aviation is soliciting bids and quotes for comprehensive urban beekeeping services through a three-year contract (RR-260325-AVI-19109) with a posting date of April 23, 2026, and a due date of April 29, 2026. The procurement encompasses six primary task areas: urban beehive management at Dallas Executive Airport, beehive installation and maintenance including site assessments and equipment provision, honey harvesting and product management with a minimum annual delivery of 200 jars, educational and community engagement programming with at least two in-person workshops per calendar year, monthly monitoring and reporting on hive health and activity, and compliance with all federal, state, and local regulations. The selected vendor must provide guidance on hive placement, continuously manage hives, produce honey, and facilitate employee and community engagement activities that support the City's sustainability goals and public outreach objectives as outlined in the Sustainability Master Plan and Comprehensive Environmental and Climate Action Plan. Key deliverables include monthly monitoring reports, annual honey production documentation, completion of educational workshops, and quarterly community engagement activities. The vendor must obtain appropriate insurance coverage, a performance bond, and a payment bond within 15 days of award and maintain accurate records for a minimum of two years post-contract. Pricing shall be firm for the entire three-year contract period, with the City paying invoices within 30 days of receipt of correct invoices reflecting delivered work or goods. The City reserves the right to terminate the agreement in whole or in part with 30 days' written notice.

The procurement documents do not specify set-aside designations or restrictions limiting responses to particular business types or disadvantaged enterprises; however, all vendors must comply with the City of Dallas standard procurement requirements including non-discrimination provisions, debarment and suspension rules, occupational safety standards, and environmental compliance regulations. The vendor is responsible for all costs associated with equipment, materials, installations, replacements, background checks, security clearances, and FAA or TSA badging, with any security violation fines assessed against the City to be reimbursed by the vendor. Insurance requirements include Workers' Compensation with minimum Employers Liability limits of $500,000 each, Business Automobile Liability Insurance with a minimum combined single limit of $500,000 per occurrence, and Commercial General Liability Insurance with minimum combined limits of $1,000,000 per occurrence and $2,000,000 general aggregate. No incumbent vendors or current contractors are identified in the available documentation. The procurement documents do not specify an award value or budget range for this three-year contract. Certificates of insurance must be submitted to Aviation (Attention: Chaz Steele, 7555 Lemon Ave, Dallas, Texas 75209) and the Director of the Office of Risk Management (1500 Marilla, 6A-South, Dallas, Texas 75201), with the City of Dallas named as the Certificate Holder.