Purchase of Bachman Water Treatment Plant - Fitness Equipment - *213616

The City of Dallas is seeking to procure fitness equipment for the Bachman Water Treatment Plant through an informal solicitation (IFS) process. The procurement opportunity, identified by the reference number 213616, requires vendors to submit bids online via the Dallas City Hall Bonfire Hub portal by December 3, 2025. All proposed fitness equipment must be new, unopened, and in original packaging, with no alternatives or substitutes permitted. Delivery is specified for 2605 Shorecrest St., Dallas, TX 75235, with all items considered Free on Board (FOB) at the delivery site. Vendors must include freight costs in their pricing and ensure that all products meet the minimum requirements outlined in the solicitation. The City will evaluate bids based on responsiveness and vendor responsibility, with the intent of selecting the lowest qualifying bidder. Quotes must remain firm for thirty days after submission and can be extended only through written agreement.

There are no specific set-aside designations or restrictions on vendor participation mentioned in the documents. However, vendors must comply with the City of Dallas Conflict of Interest Policy, which requires completing a Conflict of Interest Questionnaire (Form CIQ) that discloses business and financial relationships with city officers. Vendors must provide current insurance certificates demonstrating general liability and workers' compensation coverage if work is performed on City property. The procurement includes a mandatory vendor warranty period of one year from the official acceptance date, during which the vendor must replace any failed, nonconforming, or defective goods at no additional cost. While a specific budget range is not disclosed, vendors should be prepared to provide competitive pricing that includes all associated delivery and freight expenses. The City reserves the right to reject any or all quotes and maintains tax-exempt status for federal excise, state, and local sales and use taxes.