Purchase of Aviation System Training Boards

Hudson Valley Community College (HVCC), a State University of New York (SUNY) community college located in Troy, New York within Rensselaer County, is soliciting sealed bids for the Purchase of Aviation System Training Boards (Bid Proposal No. 4029) to support its Aeronautical Technical Institute. The procurement seeks eight distinct pieces of aviation training equipment: a Carburetor Fuel System Trainer, a Fuel Injector Fuel System Trainer, an Aircraft Hydraulic Systems Trainer, a Cabin Atmosphere Control/Pressurization Training System Board, an Allison 250 Series Cutaway Engine, a Pratt & Whitney PT6A Series Cutaway Engine, a Pratt & Whitney JT15D Series Cutaway Engine, and a Cockpit Instrumentation System Trainer. All equipment must include display stands with locking casters, be labeled with component identifications, operate on 120V single phase electricity where applicable, and include integrated spill/leak containment systems for fluid-handling equipment. Bidders may submit proposals for individual items, groups of items, or the complete package and are responsible for all freight and shipping costs to HVCC's Central Receiving at 80 Vandenburgh Avenue, Troy, New York 12180, or directly to Albany International Airport with two-day advance notice. Sealed bids must be submitted electronically through the Bonfire website at https://hvcc.bonfirehub.com, in-person, or by mail to Tabitha D'Attilio, Director of Procurement, by 2:00 PM Eastern Daylight Time on Monday, March 2, 2026, with bid opening occurring at 2:15 PM the same day. The successful bidder will be notified within thirty (30) working days after bid opening by preliminary Letter of Intent or Purchase Order. Required qualifications include submission of a signed Statement of Non-Collusion, Certificate of Insurance naming HVCC, the County of Rensselaer, and the State University of New York as additional insureds, brochures and catalogs where applicable, and references preferably from educational institutions.

No set-aside designations or restrictions specific to disadvantaged enterprises are detailed in the procurement documents provided. Vendors must maintain general liability coverage with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, as well as product liability insurance with similar coverage limits, with all insurance policies issued by insurers rated A- VII or better in the A.M. Best's Insurance Guide and authorized to do business in New York State. Successful vendors must comply with prevailing wage requirements under New York General Municipal Law Sections 103-a through 103-d, New York State Labor Law Article 8 Section 222 regarding employment preference for New York State residents, the Fair Labor Standards Act, all applicable federal and state non-discrimination laws, and workers' compensation requirements. Vendors must complete and sign HVCC's Service and Supply Agreement and are prohibited from entering subcontracts without prior written college approval. The procurement documents do not identify any incumbent vendors, current contractors, or existing infrastructure requiring integration, nor do they specify an overall budget range or award value for this procurement opportunity.