Purchase of an Excavator

Chatham County Board of Commissioners in Georgia awarded a contract for the purchase of one Takeuchi TB260 Enclosed Cab Mini-Excavator for the Chatham County Sheriff's Office, with Atlantic Coastal Equipment as the awardee following an ITB with a bid opening on January 19, 2022.

The excavator specifications are fixed: 12,645-pound operating weight, 12-foot 9.4-inch maximum digging depth, 20-foot 6.9-inch maximum reach, 47.6 horsepower Yanmar engine, and enclosed cab. No substitutions are permitted. The unit must include a two-year / 2,000-hour warranty. Delivery and handling costs must be included in the bid price, with payment within thirty days of satisfactory delivery upon invoice approval.

The procurement carried M/WBE participation goals of 12 percent MBE and 5 percent WBE participation, though these were stated as goals rather than hard set-asides. Bidders were required to submit M/WBE participation reports.

Submission requirements included an original and duplicate bid, three references, manufacturer specification data sheets, proof of SAM.gov registration, and completion of required attachments: drug-free workplace certification, non-discrimination statements, debarment certification, E-Verify affidavits, and M/WBE participation reports. Successful contractors must obtain a current Georgia tax certificate prior to award and maintain commercial general liability ($1 million), worker's compensation ($500,000), and business automobile liability ($1 million) coverage.

This was designated as a one-time purchase with no renewal options. Sealed bids were submitted to the Chatham County Purchasing Director at the Citizens Service Center, 1117 Eisenhower Drive, Suite C, Savannah. Chatham County reserved the right to reject all bids and evaluated submissions on responsiveness, capability, past performance, delivery timeframe, and quality.