Purchase of Actuarial Services

The City of Dallas is procuring actuarial services through a three-year service price agreement to support its risk management division's analysis of self-funded workers' compensation, general liability, and auto liability exposures. This is a professional services solicitation posted on March 19, 2026, with proposals due March 25, 2026. The consultant will provide comprehensive actuarial analysis covering the City's self-insured program encompassing approximately 14,093 municipal employees and 900 facilities with a Total Insured Value of $5.4 billion. Key deliverables include quarterly actuarial analyses, loss forecasts, cost driver analysis, reserve requirement estimates, funding recommendations, and a preliminary final report due no later than two weeks after each fiscal quarter ends, with an initial project kickoff meeting required within one week of contract execution. The consultant must be an independent consulting firm with a minimum of seven years of actuarial experience, with assigned account representatives holding at least three years of actuarial experience; must be a member of the American Academy of Actuaries and a Fellow of the Casualty Actuarial Society; and must meet all Qualification Standards of the American Academy of Actuaries to render actuarial opinions. All routine telephone consultations, meetings, research, advice, pre- and post-loss consulting, and committee meeting attendance must be included in the quoted price for the entire contract duration, and bidders must provide five client references of comparable size organizations with their proposals. The scope requires the consultant to estimate ultimate loss costs, allocated loss adjustment expenses, and incurred but not reported claims based on historical loss experience and industry trends, with the City's claims data showing significant exposure including 1,782 workers' compensation claims totaling $14.7 million, 1,138 general liability claims, and 645 auto liability claims for the fiscal year ending September 30, 2025.

Prospective bidders cannot be the City's current insurance broker and must provide a statement regarding their independence; McGriff currently serves as the assigned broker for the City's insurance portfolio. The procurement is subject to Dallas Standard Forms with Insurance requirements, including compliance with federal regulations for contracts valued at $100,000 or more, including the Byrd Anti-Lobbying Amendment, and transparency requirements for contracts exceeding $1 million under Texas Government Code. Bidders must submit a Business Information Form, Conflict of Interest Policy documentation, Statement of Insurability, and provide a certificate of insurance meeting all requirements within 15 days of award notification. Suppliers should note that the City is exempt from federal excise taxes and state and local sales and use taxes, so these should not be included in pricing responses. While the specific contract value is not disclosed in the procurement documents, the scope of work encompasses a three-year engagement with quarterly deliverables for a complex municipal risk management portfolio, suggesting a contract value appropriate for professional actuarial consulting services of significant scope and duration. The City reserves the right to award by line item, group, or in its entirety, and may terminate contracts for cause or convenience with compensation limited to goods and services properly delivered and accepted prior to termination notice.