Purchase of a New Aviation Radio & Accessories

Chatham County, Georgia is soliciting sealed bids for the purchase of one new Technisonic TDFM-9100 aviation radio system with specified accessories through Invitation to Bid (ITB) 26-0066-2. The procurement includes the primary TDFM-9100 radio unit capable of supporting analog and digital operations across VHF, UHF, and 7/800 MHz bands with optional P25 Phase 1 and Phase 2 trunking capabilities, encryption protocols, and up to 3,000 channels per module, along with four required antenna systems (Comant CI 285 UHF antenna, Ramiller AV-924HS antenna, Verdant JD 120 T1B-A airband antenna) and a Technisonic IN-9000 installation kit. All equipment must be new, unused, and in original factory-sealed packaging with no substitutions permitted, and bids are accepted only from authorized resellers of the specified manufacturer. The bid submission deadline is June 19, 2026, at 2:00 PM, with bids to be submitted online through the Chatham County Purchasing Portal. Delivery must be made to Chatham County Emergency Management Agency at 124 Bull Street, Room 140, Savannah, Georgia, with all freight charges included in the bid price and delivery timeframe to be stated by bidders. Bidders must submit comprehensive documentation including certification forms addressing drug-free workplace, non-discrimination, contractor responsibility, E-Verify compliance, debarment status, M/WBE participation, SAVE program compliance, and anti-lobbying affidavits, along with evidence of authorization as resellers and proof of required insurance coverage. Questions regarding the solicitation must be submitted through the Purchasing Portal to Ms. Sabrina Tippett, Assistant Purchasing Director, with direct contact to County departments strictly prohibited.

Chatham County has established a 30 percent combined Minority/Woman Business Enterprise (M/WBE) participation goal for this procurement, requiring bidders to demonstrate good faith efforts in subcontracting with certified M/WBE vendors through documented solicitation, appropriate work breakdown, adequate information sharing, and good faith negotiation. Bidders must maintain commercial general liability insurance of $1,000,000 per occurrence and workers' compensation insurance of $500,000 per accident, with Chatham County named as certificate holder, and must possess a current Chatham County Tax Certificate and have all real and personal property taxes paid. Bid pricing must be F.O.B. Chatham County, Savannah, Georgia, with all delivery charges included, and bid prices shall remain firm for 60 days from the opening date. For reference purposes, contracts valued at $499,000 and less require bidders to provide references from at least three projects of various sizes, with preference given to government owners, and if the contractor has performed work for Chatham County Board of Commissioners within the past five years, at least one reference must be from the appropriate Chatham County Government party. No budget range or estimated award value is specified in the solicitation documents, indicating this is a competitive sealed bid procurement where the contract will be awarded to the responsive and responsible bidder submitting the lowest compliant bid.