Purchase of a New 2026 Ford F-350 XL Super Duty With Reading Service Body

Chatham County, Georgia is soliciting competitive sealed bids for the purchase of one new 2026 Ford F-350 XL Super Duty with Reading Service Body, Model CL ST 108 SW RW1 40 U AA FFR, under Bid No. 26-0033-3. The procurement is a one-time purchase contract for a turnkey vehicle that shall be new, never titled, and fully operational upon delivery. The vehicle specifications include a 7.3-liter engine, automatic transmission, 4x4 drivetrain, Super Cab configuration with HD vinyl seating, electronic locking axle, rear view camera, dual alternators and batteries, all-terrain tires, and a 12,000-pound wireless remote warn winch with bumper and grill guard, finished in Oxford White exterior with medium dark slate interior and equipped with white and amber Whelen warning lights. The Reading Service Body specifications require a 9-foot Classic II steel service body with 108-inch length, 40-inch standard compartment height, 12-gauge galvanized steel load floor with treadplate pattern, LED compartment lighting, master locking steel slide bars, bedliner spray liner, 2-inch receiver hitch with 7-way RV plug, 2,000-watt inverter, gas-powered air compressor with 50-foot hose reel system, C-Tech drawer unit, and aluminum splash guards, with full powder coating and a 3-year/36,000-mile limited warranty on painted finishes and a 6-year manufacturer's limited warranty against defects. Bids will be accepted only from vehicle dealerships, and brokers and resellers are ineligible. The Invitation to Bid was posted March 11, 2026, with a bid opening scheduled for 2:00 P.M. on April 7, 2026; bids must be submitted online through the Chatham County Purchasing Portal at https://chathamcountyga.bonfirehub.com/portal, with objections to specifications due in writing no less than five days prior to bid opening. Bid prices must be quoted F.O.B. Chatham County, Savannah, Georgia, with all delivery, handling, and surcharges included, and must remain firm for sixty days from the bid opening date. Successful bidders must provide references from at least three recent projects for contracts valued at $499,000 or less, or five recent projects for contracts valued at $500,000 or more, with at least one reference from Chatham County Government if work has been performed for the County within the preceding five years, and must maintain commercial general liability insurance with minimum limits of $1,000,000, workers' compensation insurance with minimum limits of $500,000, and business automobile liability insurance with minimum combined single limits of $1,000,000.

This procurement includes a 30% combined Minority/Woman Business Enterprise (M/WBE) participation goal, requiring bidders to demonstrate good faith efforts in subcontracting with or purchasing from qualified M/WBE vendors through active and aggressive participation strategies, including the breaking of work into economically feasible units and good faith negotiation. No incumbent vendors or existing contractors are identified in this solicitation. Bidders must complete and submit all required attachments including drug-free workplace certification, non-discrimination promises, contractor responsibility disclosures, E-Verify employment authorization compliance affidavits, debarment and suspension certifications, M/WBE participation reporting, and alien eligibility verification under the SAVE program, with all certifications requiring notarization and authorized signatures. A current Chatham County Tax Certificate (Business License) is required, and all real and personal property taxes must be paid by the successful contractor. The solicitation does not specify a budget range or award value; pricing shall be submitted as a lump-sum amount on the required pricing sheet with separate line items for the vehicle unit price and the service body unit price with upfit costs, with delivery timeframe identified as a contingency factor that may impact the award decision. Payment to the contractor will be made within thirty days of receipt and approval of an acceptable invoice by the County, and delivery shall be made to Fleet Operations at 33 Minus Avenue, Garden City, Georgia 31408, with at least one day advance notice required.