Purchase of 1/2 Ton Pickup Trucks

The City of Kingsland, Georgia, located in Candler County, is issuing Request for Proposal (RFP) COK 25-023 for the purchase of two (2) new 1/2 ton pickup trucks. The procurement seeks sealed proposals from qualified vendors capable of providing vehicles meeting comprehensive specifications, including new 1/2 ton, 4-wheel drive crew cab pickup trucks with standard beds and gas engines with automatic transmissions. Each vehicle must be available in white, grey, or black exterior paint and equipped with air conditioning, heat, cruise control, power door locks, AM/FM stereo with Bluetooth capability, front tow hooks, rear receiver hitch, tow package, oil and transmission coolers, vinyl floor mats, heavy-duty alternator, full-size spare tire, heavy-duty rear step bumper, and backup camera. Bidders must submit one original and two sealed copies of all required documents to the City of Kingsland Finance Department, Attention: Hannah Smith, Purchasing Agent, by 2:00 PM on Tuesday, August 5, 2025, either via mail to P.O. Box 250 or in person at 105 West William Avenue, Kingsland, Georgia 31548. The bid opening will occur at City Hall Council Chambers located at 107 South Lee Street, Kingsland, Georgia, with no pre-proposal meeting scheduled. Proposals must include the year, make, model, and cost for each vehicle; estimated delivery time in days; any exceptions to specifications; and a certification statement regarding the absence of collusion and fraud. The City reserves the right to reject any or all proposals, waive irregularities, and negotiate terms with the successful proposer.

No specific set-aside designations for disadvantaged enterprises are mentioned in the RFP documentation. However, a local vendor preference provision applies that permits local vendors to match the lowest non-local bid if their proposal falls within ten percent of the lowest non-local bid and may receive award consideration based on this matching provision. No incumbent vendors or current contractors are identified in the available documentation. The RFP does not specify an overall budget range or award value; pricing will be determined based on individual vendor proposals for the two vehicles. Payment will be made within thirty days of completion and acceptance of the delivered trucks, with the City of Kingsland exempt from sales tax obligations on the purchase.