Purchase & Delivery of Liquid Oxygen

The City of Winter Park, Florida issued Invitation for Bid (IFB26-13) for the purchase, delivery, and unloading of liquid oxygen on an as-needed basis to three municipal water treatment plants. Prospective vendors must demonstrate a minimum of five consecutive years of experience as authorized distributors or manufacturers of liquid oxygen and maintain all applicable federal, state, and local licensing requirements. The liquid oxygen must meet strict specifications including 99.5% purity by volume, NSF/ANSI Standard 60 certification, compliance with AWWA B304-18 standards, total hydrocarbon content not exceeding 25 ppm, and dew point not above -90°F, with an approximate annual quantity requirement of 1,500 tons. Deliveries must occur within 48 hours of notification, Monday through Friday between 6:30 a.m. and 2:00 p.m., with vendors responsible for all offloading equipment and operations at three designated facility locations. The question submission deadline is March 24, 2026, and sealed electronic responses are due by 11:00 a.m. on April 2, 2026, through the City's e-Procurement Portal. The initial contract term is 36 consecutive months with optional renewal for two additional 12-month periods not to exceed 60 months total, subject to City Commission or City Manager approval. Vendors must submit comprehensive documentation with each delivery including Product Safety Data Sheets, Analysis Affidavits, Guarantee Certificates, Weight Certificates, and USDOT compliance certifications, and all pricing shall be FOB Destination with firm prices for 90 days from bid opening.

Vendors must comply with all federal provisions including Davis-Bacon Act wage requirements if applicable, E-Verify employment verification, and disadvantaged business enterprise program requirements. Successful respondents must obtain and maintain General Liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, Auto Liability coverage, Workers' Compensation at statutory limits, and Pollution/Environmental Liability of $10,000,000 per occurrence, with the City named as Additional Insured. The City of Winter Park is exempt from federal excise and sales taxes (Tax ID: 85-8012621708C-8), payment terms are net 30 days from invoice receipt unless prompt payment discounts apply, and price adjustments are permitted only after 12 months with documented manufacturer price increases, while any manufacturer price decreases must be passed to the City within 24 hours. The contract includes strict performance requirements, with failure to meet scheduled deliveries more than three times during the contract term constituting grounds for termination, and vendors bear all costs related to product testing, rejected shipments, spill remediation, and compliance with hazardous materials regulations. No incumbent vendors or budget range have been specified in the available solicitation documents.