Purchase and/or rental of gators and golf carts

Events DC is requesting bids on the purchase and/or rental of Gators and golf carts under IFB 25-S-068, with proposals due October 23, 2026, and questions due October 8, 2026. Bidders seeking District of Columbia Small and Local Business Development (DSLBD) certification may receive up to 12 preference points; no set-asides are stated. Contracts exceeding $250,000 require at least 35% subcontracting with certified Small Business Enterprises or Certified Business Enterprises, and contracts exceeding $300,000 trigger First Source Employment provisions requiring 51% of hires be District of Columbia residents.

The scope requires suppliers of John Deere Gators (models XUV590i S4 and XUV825i), EZ-GO golf carts (gasoline and electric models), and associated equipment and accessories for Events DC's managed properties including the Walter E. Washington Convention Center, CareFirst Arena, Robert F. Kennedy Memorial Stadium, and other facilities. Equipment must be new and unused for purchases or recent model with minimal usage for rentals, accompanied by manufacturer's standard warranties. Bidders must demonstrate at least one year of documented experience purchasing and renting John Deere Gators and EZ-GO golf carts or equivalents and provide three customer reference letters with satisfactory ratings.

Pricing shall be firm-fixed-price on an FOB Destination basis, evaluated at the lowest aggregate overall price over the life of the contract. Prices must not exceed those offered to the contractor's most favored customers for comparable quantities and terms, with delivery costs included. The base term runs from award through September 30, 2027, with four one-year renewal options through September 30, 2031. Delivery timeframes are determined at the time of each request by the Contracting Officer's Technical Representative. Events DC will pay within 30 days of receiving proper invoices and is exempt from federal excise tax, transportation tax, and District of Columbia sales and use taxes. Contractors must obtain comprehensive insurance including $1 million commercial general liability, $5 million umbrella liability, and $1 million cyber liability, with Events DC named as additional insured.

Submissions must include W-9 forms, tax certifications from the District of Columbia Office of Tax and Revenue, insurance certificates, DSLBD certifications if applicable, Equal Employment Opportunity Policy Statements, disclosure statements regarding relationships with Events DC Board members and executive staff, and ACH authorization forms, submitted electronically through the OpenGov e-procurement system.