Purchase and Installation of Community and Traffic Cameras

The County of Orange, Sheriff-Coroner Department is issuing a competitive invitation for bid for the purchase and installation of community and traffic cameras. This fully electronic solicitation seeks qualified vendors to procure and install 440 cameras across 11 distinct line items, including 200 license plate recognition (LPR) cameras with 80+ MPH capture capability and 328-foot daytime range, 25 LPR cameras with 100+ MPH speed capability, 10 LPR cameras with 150+ MPH speed capability, 75 fixed cameras with 3840x2160p resolution and 20x optical zoom, 50 P5676-LE cameras with 4MP resolution and 30x optical zoom, 50 UbiHub AP6 multi-sensor cameras, 25 P3748-PLVE cameras with pan-tilt-roll-zoom capability, 10 outdoor fixed cameras with 8K capability, 5 bullet cameras, and 55 covert surveillance cameras. All pricing must include complete installation services, component assembly, site delivery, mounting brackets, warranty management, cleaning, adjustments, repairs, and outcome verification. Bidders must possess a valid California State Contractor's License, obtain a D-U-N-S number and Unique Entity Identifier (UEI) number prior to contract award, and provide references from at least three previous projects, detailed staffing and key personnel plans, and debarment compliance certifications. Electronic bids must be submitted through the County's eProcurement Portal by March 4, 2026, at 4:00 PM, with bids remaining valid for 365 days following the closing date; questions must be submitted by February 25, 2026, at 4:00 PM through the online portal's Question and Answer section. The County will award the contract to the lowest responsive, responsible bidder based on firm fixed-fee pricing that remains constant throughout the contract term, with the contract structured for an initial one-year period renewable for up to four additional one-year periods.

The solicitation offers a five percent price deduction for certified Orange County Local Small Businesses (OCLSB) or Disabled Veteran Business Enterprises (DVBE), with a maximum allowable deduction of $100,000, creating a set-aside opportunity for disadvantaged enterprises. A Performance Bond equal to 100% of the contract value with a minimum of $10,000,000 is required, along with certificates of insurance including $2,000,000 Commercial General Liability, $1,000,000 Automobile Liability, and Network Security & Privacy Liability coverage. The contract value is to be determined (TBD) but will require Orange County Board of Supervisors approval if the annual value exceeds $200,000 or if the total multi-year contract value exceeds $1,000,000. The contract specifies a firm fixed-fee arrangement with no price increases permitted during the first year, though subsequent increases require documented proof of cost increases and 30 days' advance notice, and the contractor must guarantee that prices are equal to or less than those quoted to other local, state, or federal government entities for equal or lesser scope services. Delivery is required to OCSD/Technology Division, 1382 Bell Avenue, Tustin, California 92780, with payment structured as net 30 days after invoice receipt in arrears. Bidders must accept the County's standard contract terms and conditions without exceptions and comply with all applicable federal requirements, including Davis-Bacon Act provisions if the contract is federally funded.