Purchase and Installation of Bauer Fill Station and Supply Tanks

The County of Orange, Sheriff-Coroner Department is soliciting competitive bids through an Invitation for Bid (IFB-060-3033006-JG) for the purchase and installation of a Bauer fill station and supply tanks system. This is a firm fixed-fee procurement requiring delivery and installation of equipment including one three-position Bauer fill station rated for 6,000 psi inlet and 5,500 psi fill pressure with CGA 347 connectors, one four-cylinder ASME storage system comprising two Bauer RCK-0037 tanks rated at 6,000 psi in bulk fill configuration, three SCUBA yoke fill whips with quick disconnects and 15-inch hose assemblies, three SCUBA DIN fill whips with quick disconnects and 15-inch hose assemblies, and 20 feet of stainless steel tubing with 0.049-inch wall thickness rated for 6,000 psi. The equipment must be installed at the Sheriff-Coroner Department Harbor Patrol Division located at 1901 Bayside Drive, Corona del Mar, California 92625, with completion required by June 15, 2026, to meet the county's fiscal year-end deadline of June 30, 2026. Installation services must be performed Monday through Friday between 8:00 a.m. and 4:30 p.m., with no after-hours, weekend, or holiday work permitted. Qualified bidders must demonstrate a minimum of 40 years of business experience with air compressor repair and installation at a brick-and-mortar location, obtain all required federal, state, and local permits and licenses at contractor expense, provide all safety signage and equipment, warrant all work for a minimum of one year, and maintain comprehensive insurance coverage including commercial general liability of $1,000,000 per occurrence/$2,000,000 aggregate, automobile liability of $1,000,000 combined single limit, statutory workers' compensation, and employers' liability of $1,000,000 per accident or disease. Bids must be submitted electronically through the County's eProcurement Portal by April 20, 2026, at 4:00 p.m., and all questions or requests for clarifications must be submitted through the online portal by April 13, 2026, at 4:00 p.m. Award will be made to the lowest responsive, responsible bidder, with evaluation based on bid compliance with all solicitation requirements and specifications, bidder capability, references, past performance, and acceptance of County terms and conditions.

The County of Orange offers preference consideration for Orange County Local Small Business (OCLSB) and Disabled Veteran Business Enterprise (DVBE) certifications, providing a five percent deduction in bid price for evaluation purposes, or an eight percent preference if certified as both OCLSB and DVBE. All bidders must be registered with a valid D-U-N-S number and Unique Entity Identifier (UEI) number prior to contract award and must hold a valid California State Contractor's License. The awarded bidder is required to provide a Faithful Performance Bond and a Labor and Material Payment Bond, both subject to approval by the County's CEO/Risk Management and the Office of the County Counsel, and must also submit insurance certificates and a W-9 Form within seven days of notification. Bidding pricing must include all equipment costs for each line item, labor costs charged at an hourly rate for actual on-site installation time with no portal-to-portal charges permitted, shipping or freight charges as applicable, and California sales tax at the current rate of 7.75 percent. The specific award value or budget range for this procurement is not disclosed in the solicitation documents, as bids will be evaluated to determine the lowest cost responsive bid. This is a one-time project with no renewal options and no guarantee of usage provided to the contractor, and the County has reserved the right to make multiple awards, reject bids in whole or part, negotiate with the lowest bidder, and defer award for up to 180 days.