Purchase and Delivery of Trailer-Mounted Message Boards

The City of Miami Beach's Procurement Department has issued an Invitation to Quote (ITQ 25-1780-006) for the purchase and delivery of four trailer-mounted message boards. The procurement seeks to establish a unit price for new and unused electronic message boards with specific technical requirements, including a minimum 48" x 96" display size, 80-watt solar panel, maintenance-free batteries, and full matrix message signs preloaded with at least 20 graphic messages. Two boards will be orange and two will be blue, with delivery required to 140 MacArthur Causeway in Miami Beach. Electronic bid responses are due by August 15, 2025, at 3:00 p.m., with a deadline for questions on August 8, 2025, at 10:00 a.m. The city will award the contract at its sole discretion to the responsive, responsible respondent offering the best combination of lowest cost and product meeting specifications, with evaluation criteria focused on price, technical compliance, and overall value.

The contract has a maximum expenditure limit of $100,000 and will remain valid until that amount is reached. No specific set-aside designations or restrictions for disadvantaged enterprises were mentioned in the documentation. The city reserves the right to award multiple bidders and does not guarantee any specific purchase quantity. Bidders must provide manufacturer warranty certificates with a minimum coverage period of twelve months, and invoicing is restricted to thirty calendar days from delivery, with invoice amounts equal to or less than the unit and aggregate costs specified in the quote form. The procurement is specifically for Miami-Dade County and will be executed through the City of Miami Beach's procurement process, with all delivery, freight, unloading, and shipping costs to be included in the bid price.