Purchase and Delivery of Locks, Keys and Locking Devices

The County of Orange Sheriff-Coroner Department is seeking competitive bids for the purchase and delivery of locks, keys, and locking devices through a fully electronic solicitation. The procurement covers a comprehensive range of detention and commercial-grade locking equipment, including detention locks, door locks, access control components, door closers, exit devices, padlocks, hinges, door accessories, locksmith supplies, key machines, keys and blanks, safes, and associated materials. Vendors must provide new, commercial-grade products that meet or exceed County specifications, with potential key duplication services for specialized keys like Mogul and Paracentric. Electronic bids must be submitted through the County's online procurement portal by February 20, 2026, at 4:00 p.m., with award going to the lowest responsive, responsible bidder. Bidders are required to submit firm, fixed pricing with percentage discounts off published list prices for specified manufacturers, and must provide delivery within 48 hours for in-stock items and a maximum of 14 calendar days for non-stock items. The contract requires submission of various documentation, including certificates of insurance, completed W-9 forms, valid DUNS and UEI numbers, and compliance with all County terms and conditions.

The solicitation offers a five percent preference deduction for certified Orange County Local Small Business (OCLSB) or Disabled Veteran Business Enterprise (DVBE) bidders, with an eight percent preference for businesses certified as both OCLSB and DVBE. While no specific incumbent vendors are mentioned, the contract allows for both Original Equipment Manufacturer (OEM) and approved aftermarket products from manufacturers like Southern Folger/Southern Steel, Folger Adams, Cornerstone/Airteq, and Schlage. The contract term is set for three calendar years, with an option for two additional one-year renewal terms, and bids remain valid for 365 days following the solicitation closing date. Delivery locations include the Sheriff-Coroner Department Research and Development/Facilities Operations in Orange and an alternate facility in Irvine, California. For unlisted items without established list prices, contractors may provide quotes on a cost-plus percentage basis. The contract does not specify a total award value, but requires contractors to maintain competitive pricing comparable to or more favorable than prices offered to other local, state, or federal entities for equivalent services.