Purchase and Delivery of Electric Parts for Inventory

The City of Palo Alto, Purchasing and Contract Administration, on behalf of the Electric Operations Department, is requesting quotations for the purchase and delivery of electric parts for inventory under RFQ 199307, with quotes due October 14, 2026 at 3:00 p.m.

This is a one-time purchase spanning 22 line items including transformer and bushing covers, ground rods, electrical conduit lids and extensions, washers, dead ends, insulators, photoelectric controls, fiber wrapping, copper and aluminum wire, cable connectors, fuses, and cable ties. Quantities range from 8 units to 10,000 feet across line items. Quotations must include firm fixed pricing with no price increases allowed; prices are F.O.B. Destination, Freight Prepaid, and must include all transportation and delivery charges. Sales tax at 9.75% applies to taxable items. Bidders may propose alternate manufacturers and products provided a data sheet for each alternate is submitted; alternates without data sheets will not be evaluated.

Delivery timelines must be specified in quotations. The contract term begins on the award date and expires upon delivery and receipt of goods. The City reserves the right to award to the lowest responsive and responsible bidder and may make multiple awards. Payment terms are Net 30 or greater.

Quotations must be submitted electronically through the City's OpenGov portal. Bidders must complete a Bidder's Questionnaire certifying company information, years of experience, prior work history with the City, and compliance with nondiscrimination and equal opportunity requirements. Environmentally Preferred Purchasing Requirements apply, including restrictions on expanded foam plastics packaging, mandatory use of recyclable and Forest Stewardship Council-certified materials, and reusable and returnable pallet requirements, with specified liquidated damages for non-compliance. Award is contingent on compliance with City insurance requirements: General Liability minimum $1,000,000 per occurrence and aggregate, Automobile Liability $1,000,000 per person and occurrence, and Professional Liability $1,000,000 where applicable, all from A-:VII or higher AM Best rated carriers. The City must be named as an additional insured on all policies except Workers' Compensation and Professional Insurance. The City may terminate the agreement with or without cause upon ten days' written notice.