Purchase and Delivery of Electric Parts as Needed for Stock

The City of Palo Alto, Purchasing and Contract Administration, on behalf of the Electric Operations Department, is requesting quotes for the purchase and delivery of electric parts as needed for stock under RFQ 198780, with quotes due August 28, 2026 at 3:00 p.m. through the City's OpenGov electronic procurement portal.

The scope encompasses 35 line items of electrical components including cable arms, wire connectors, fuses, cables, tape, clamps, poles, boxes, switches, and related hardware. Vendors may propose alternate manufacturers' parts and specifications if accompanied by the proposed part number, pricing, lead time, and technical data sheet; proposals lacking data sheets will not be evaluated. This is a one-time purchase with pricing effective upon award and expiring upon delivery and receipt of goods by the City.

Pricing must be submitted on a firm fixed-price basis, F.O.B. Destination Freight Prepaid, including all applicable taxes, duties, and transportation charges. The City reserves the right to award on an item-by-item basis, in aggregate, or to multiple vendors.

Evaluation follows Palo Alto Municipal Code Section 2.30.440 lowest responsive and responsible bidder criteria, considering vendor trustworthiness, quality, experience, capacity to perform, ability to provide future maintenance and service, prior performance record, and legal compliance. Bidders must comply with environmentally preferred purchasing requirements including 30% recycled content paper, recyclable packaging materials, Energy Star or Water Sense rated products where applicable, and use of returnable pallets, with liquidated damages assessed for non-compliance.

All contractors must obtain and maintain insurance coverage at their sole expense with carriers rated A-:VII or higher by AM Best and licensed in California. Required coverage includes workers' compensation, employer's liability, general liability with $1 million per occurrence and $1 million aggregate limits, automobile liability with identical limits, and professional liability of $1 million where applicable. The City must be named as additional insured on all policies except workers' compensation, employer's liability, and professional insurance. Contractors must provide thirty days' written notice for cancellation other than non-payment and ten days' notice for non-payment cancellation. Award is contingent upon full compliance with insurance requirements.