Purchase and Delivery of Automated Rollup Door and Gate Parts

The City of Pasadena, Building and Safety/Facilities Management Division, is requesting bids on automated rollup door and gate parts and related supplies on an as-needed basis under a three-year multi-year purchase order contract, with bids due September 3, 2026, and a questions deadline of August 24, 2026.

The scope encompasses 24 line items including Linear Delta transmitters and receivers, LiftMaster trolleys and operators, low-energy auto operators, V-groove wheels, coil cords, sprockets, loop detectors, photo eyes, keypads, steel cable, master links, and chains in quantities ranging from 1 to 100 units or feet, plus delivery services. Delivery must occur within three business days of order placement, Monday through Thursday and every other Friday between 7:30 a.m. and 5:30 p.m., to 345 West Mountain Avenue, Pasadena, California. All materials must be accompanied by factory warranties effective upon delivery and acceptance, and the contractor is responsible for pickup and replacement of defective materials at no additional cost to the City.

Contract term runs July 1, 2026 through June 30, 2029. The contractor may request price increases at the conclusion of the first contract year and before subsequent extensions, provided such increases do not exceed the Consumer Price Index for the preceding 12-month period. Payment terms are Net 30 upon invoice submission through the City's Vendor Invoice Portal.

Evaluation is based on lowest Grand Total Price submitted, with unit prices governing in case of discrepancies. Bidders must complete Form AA-1 (Vendor Questionnaire), provide proof of insurance prior to award, submit a Relevant Experience Form documenting five projects of similar scope, obtain a valid Unique Entity Identifier (UEI) from SAM.gov, and comply with the City's Living Wage Ordinance if applicable and any City-wide minimum wage requirements. For contracts valued at $25,000 or more, Form AA-2 (Project Workforce Utilization) is required. Bidders must hold a Pasadena Business License and California Department of Industrial Relations certification for public works projects.