Purchase and Delivery of Assorted Electric Parts

The City of Palo Alto, Purchasing and Contract Administration, on behalf of the Electric Operations Department, is requesting quotes for the purchase and delivery of assorted electric parts under RFQ 198238, with quotations due July 8, 2026 at 3:00 p.m. This is a one-time purchase with delivery F.O.B. Destination, Freight Prepaid.

The scope covers 40 line items totaling approximately 15,322 units of electrical components including ring terminals, bushings, connectors, wire, fuses, and related equipment. Bidders may propose alternates if they submit the manufacturer part number, pricing, lead time, and technical data sheet for each proposed substitute; alternates lacking data sheets will not be evaluated. Pricing must be submitted on the City's form with unit costs and total costs for each line item, including all applicable federal, state, and local taxes. Delivery time is of the essence; bidders must provide specific delivery dates with their quotations.

Award will be made to the lowest responsive and responsible bidder. The pricing agreement becomes effective upon award and expires upon delivery and receipt of goods by the City. The City reserves the right to award multiple contracts and to reject any or all quotations.

Contractors must obtain and maintain insurance from AM Best-rated A-:VII or higher carriers licensed in California, including Worker's Compensation and Employer's Liability at statutory limits, General Liability at $1 million per occurrence and $1 million aggregate, Automobile Liability at $1 million per occurrence and aggregate, and Professional Liability at $1 million all damages. The City must be named as additional insured on all policies except Worker's Compensation, Employer's Liability, and Professional Insurance. Contractors must provide written notice of cancellation at least thirty days in advance, or ten days if due to non-payment. Award is contingent on full compliance with insurance requirements.

Bidders must comply with the City's Environmentally Preferred Purchasing Requirements, including hazardous waste take-back, zero waste and pollution prevention standards, recyclable packaging, and restrictions on expanded foam plastics, with liquidated damages assessed for non-compliance. The contract is subject to City Council's annual budget approval and appropriation of funds. The City may terminate the agreement with or without cause upon ten days' written notice.