Purchase and Delivery of Assorted Electric parts

The City of Palo Alto Purchasing and Contract Administration, on behalf of the Utilities Electric Department, is requesting quotes for the purchase and delivery of assorted electric parts under RFQ 198005, with quotes due June 9, 2026 at 3:00 p.m. through the City's OpenGov portal. This is a one-time purchase.

The scope comprises 34 line items of electrical supplies including tape, fuses, guy wire, connectors, bolts, brackets, wire, sleeves, bushings, and related hardware required for utility operations. Quantities range from 6 units to 15,000 feet, with items measured in rolls, each, or feet. Bidders may submit alternate product proposals provided they include the proposed alternate manufacturer part number, pricing, lead time, and a complete data sheet; proposals without data sheets for alternates will not be evaluated.

All materials must conform to specifications or seller's standard specifications and applicable ASTM or ANSI standards. Delivery terms are F.O.B. Destination, Freight Prepaid via standard shipment methods such as UPS or local freight carriers, with delivery time of the essence in bid evaluation. Pricing must be firm fixed price for the entire term with all applicable federal, state, and local taxes, import duties, and commissions included. Payment terms are Net 30 or greater. Award will be made to the lowest responsive and responsible bidder based on total base bid price without consideration of optional pricing.

Sellers must maintain comprehensive insurance coverage including public liability, worker's compensation, and contractual liability per the City's Insurance Requirements Exhibit, with minimum general liability and automobile liability of $1 million per occurrence and $1 million aggregate; all carriers must carry an AM Best's Key Rating of A-:VII or higher. Bidders must comply with extensive Environmentally Preferred Purchasing Requirements including 30% recycled content paper, Forest Stewardship Council-certified packaging, reusable pallets, and energy-efficient products where applicable; non-compliance results in liquidated damages ranging from $30 to $262 per violation. Sellers are responsible for take-back of hazardous waste products and federal and state environmental compliance. The contract becomes effective upon award and expires upon delivery and receipt of goods; the City reserves the right to terminate with or without cause upon ten days' written notice.