Purchase and Delivery of Assorted Electric Parts

The City of Palo Alto, Purchasing and Contract Administration, on behalf of the Utilities Electric Department, has issued Request for Quotes (RFQ) Number 197687 for the purchase and delivery of assorted electric parts in a one-time procurement. The procurement encompasses 42 line items of various electrical components, including wire, connectors, fuses, clamps, luminaires, crossarms, insulators, and related hardware, with quantities ranging from 5 to 9,033 feet or units depending on the specific item. Quotations are due electronically through the City's OpenGov portal by 3:00 p.m. on Thursday, May 14, 2026, with no site visits or bidders' conferences scheduled. The City will accept alternate proposals for any item, provided bidders submit the proposed alternate manufacturer part number, pricing, lead time, and supporting data sheets. Award will be made to the lowest responsive and responsible bidder based on the base bid total, with pricing to be F.O.B. Destination, Freight Prepaid, and all quotations must include applicable federal, state, and local taxes, import duties, and other charges. The contract term is effective on the date of award and expires upon delivery and receipt of all goods by the City, with the City reserving the right to terminate the agreement with or without cause upon ten days' written notice.

The RFQ includes mandatory environmentally preferred purchasing requirements covering hazardous waste take-back, zero waste and pollution prevention compliance, recyclable packaging materials, foam plastic restrictions, reusable pallet requirements, and energy and water efficiency standards, with specified liquidated damages for non-compliance. Bidders must maintain public liability insurance, workers' compensation, and employer's liability insurance, with the City of Palo Alto named as an additional insured on all policies except workers' compensation and employer's liability; minimum coverage includes $1,000,000 general liability per occurrence and $1,000,000 automobile liability per occurrence, with insurance policies issued by companies holding an AM Best's Key Rating of A-:VII or higher and licensed to transact business in California. All contractors must certify compliance with nondiscrimination and equal opportunity requirements and provide at least 30 days' written notice prior to policy cancellation, or 10 days' notice for cancellation due to non-payment of premium. No specific set-aside designations for disadvantaged enterprises, incumbent vendors, or budget ranges are identified in the available documentation. Payment terms are Net 30 or greater, and no specific funding source or contract award value has been disclosed.